Invoice Processing

Enter/Inquire/Update Invoices, Debit/Credit Memos, Finance Charges and Cash Sales.

The Invoice Processing conversation can be used to record customer invoices, debit memos/credit memos, and cash sales.  Finance charges are not entered but are generated when customer statements are printed.  Installments are automatically generated for invoices based on the payment terms code for the invoice.  If installments are generated, they may be maintained through this conversation.  If the sequential fiscal numbering option is used, the document number is used as the fiscal number.

The conversation can also be used to update, delete and inquire into customer invoices, debit memos/credit memos, finance charges, and cash sales.  In addition, customer invoices, debit memos/credit memos, and cash sales generated from Order Processing can be inquired into using this conversation.

Each invoice, debit/credit memo, finance charge, and cash sale consists of a header record and one or more detail line items.  The header record contains overall quantity and amount information pertaining to the entire invoice, debit memos/credit memo, finance charge or cash sale.  Information such as due date and accounts receivable code is also specified on the header record.  Each detail line item records the amount of a sale to the customer.  Special amounts, such as commissions, freight amounts, and taxes are also recorded on detail line items.

If installments are generated for an invoice, a separate screen may be displayed through the use of a function key to review or maintain the installments.  However, installment detail lines may not be added or deleted, only changed.

Note:    If you are using the MAC-PAC General Ledger module and its management reporting option, only transactions with the same reporting class as the reporting class defined for Accounts Receivable can be used within the subsystem.  Please read Management Reporting in the Key Concepts section of the General Ledger User Manual.