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Order Processing Interface
Order Processing Interface
The Accounts Receivable module interfaces with the Order Processing module. The Sales Order Inquiry conversation can be accessed from the Open Item Detail screen (AR230S04) in the Accounts Receivable Inquiry conversation. Open items generated from the Order Processing module can be inquired upon in the Accounts Receivable module.
During shipping and billing in Order Processing, installments are automatically generated for invoices created with installment payment terms. However, these installments may only be reviewed through Accounts Receivable conversations.
In addition, payments can be applied to open items generated through Order Processing. The Customer File created and maintained in Accounts Receivable is updated with order balances and sales statistics in Order Processing. Finally, all accounting generation for the Order Processing module is handled through the Accounts Receivable module. Sales accounts and accounts receivable accounts are updated with the correct distribution amounts and then distributed to the general ledger.
If the Order Processing module is not installed, the Accounts Receivable module can automatically accept invoice, debit/credit memo and cash sale transactions from any other order processing system. The Batch Invoice and Debit/Credit Memo Post Program (AR090P) reads two files, the first containing order processing header records (ARORDHP) and the other containing detail records (ARORDDP), validates the records, and posts valid transactions to the Open Item File. These order processing transactions can be grouped by company/location and batch if desired.
Refer to the description of AR090P in the Accounts Receivable Program Documentation Manual for information on formatting the batch input transactions.
A number of Reference File categories have been provided by the Accounts Receivable module to be used by the Order Processing module or any other order processing system. The Customer File can also be used by an order processing system. A field for open order balance has been provided on the Customer File to be maintained solely by order processing. The field is increased when a new order is entered and decreased when the transaction is formatted to be sent to Accounts Receivable. This field can be used with the credit limit and accounts receivable balance on the Customer File to allow online credit checking during order entry.
Miscellaneous Order Processing fields (such as shipment terms, shipment route, and ship via) are also provided on the Customer File. These fields can be used in an order processing system to provide specific ordering information to customers.