Due Date Exclusions

You may define exclusion periods on Reference File category 346 for a specific company/location/customer during which an installment can not be due.  If an installment due date falls within a valid exclusion period for the company/location/customer, the due date is changed to the replacement date that is also defined for the exclusion period on category 346. 

For example, assume that your plant is closed for holiday during the last two weeks in December and the first week in January.  You would want to define an exclusion period and a replacement date for the plant from December 15 to January 5 to prevent a customer's installment due date from falling during the period when your plant is closed.  The next figure shows an example of this exclusion period (the second line).

Maintaining Due Date Exclusions

The following steps illustrate the process you can follow to maintain due date exclusion periods.

1.   Select the option from the Accounts Receivable menu to perform Reference File maintenance.

2.   Enter the number of the category you wish to maintain (346) to display the function select screen.

3.   Enter the company/location or company/location/customer combination for which you wish to maintain exclusion periods and the request code (add, change, delete, inquire), then press Enter.  Note:  You must enter a company/location on the select screen, but the customer is optional.

4.   The detail screen for the category is displayed with the exclusion period information (change, delete, inquire) or is displayed with blank fields (add).

5.   Maintain the data by adding/changing any of the information on the screen.  When you are finished, press the Enter key to save your changes and return to the function select screen.

The figure below shows the exclusion periods defined for the company/location/customer combination used for the examples in this key concept.

WILLIAMS                       COMMON FEATURES                         1/23/93

 DSP01                    REFERENCE FILE CATEGORY 346                    CHANGE

                                                                               

                   Category Name        DUE DATE EXCLUSION                     

                                                                               

                                        CO(3) LOC(3) CUSTOMER(11)              

                   Category Key         001BRUABC00000001                      

                                                                               

                                                                               

            BEG MONTH1 DAY1  ENDING MONTH1 DAY1  REPLACEMENT MONTH1 DAY1       

       Data       08    15            08    31                 09    10        

                  NN    NN            NN    NN                 NN    NN        

                                                                                

            BEG MONTH2 DAY2  ENDING MONTH2 DAY2  REPLACEMENT MONTH2 DAY2       

       Data       12    15            01    05                 01     15        

                  NN    NN            NN    NN                 NN     NN       

                                                                               

            BEG MONTH3 DAY3  ENDING MONTH3 DAY3  REPLACEMENT MONTH3 DAY3       

       Data       00    00            00    00                 00     00       

                  NN    NN            NN    NN                 NN     NN       

                                                                               

 F2=Command          F3=Exit             F9=Inquiry          F10=Function Select

 F12=Lower Case      F15=Rekey Data                                            

                                                                               

Exclusion Periods Defined on Category 346

Note:    As shown here, you may define up to three exclusion periods and the corresponding replacement date for each company/location/customer.