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Creating an Invoice with Installments
Creating an Invoice with Installments
You create an invoice with installments by assigning an installment payment terms code to the invoice in the Invoice and DR/CR Memo Entry conversation. You assign the payment term on the header screen (this field will also default from the Customer Master File). The figure below shows the header screen for an invoice using the payment terms code defined in the Payment Terms Maintenance Detail Screen.
WILLIAMS INVOICE AND DR/CR MEMO ENTRY USD 11/09/93
DSP01 TRANSACTION HEADER ENTER
Company/Location 001 BRU
Bill-to Customer ABC00000001 ABC MANUFACTURING
Ship-to Customer ABC00000001 ABC MANUFACTURING
Document IN INV0020 Date 12 23 93 Batch
Items Quantity Gross Amount VAT Amount Discount
Head. 1 20.000 200.00
Det. 0 .000 .00 .00 .00
Differ 0 .000 .00
Acct Date Due Date Disc Date
Pmt Trms/Type BC Reference Number Book Code AR
Stnd Dist Code A/R Code A1 Bank Code B1
State Tax Code City Tax Code County Tax Code
Reason Code Reason Desc
Sales Order No Purchase Order No
Salesperson VAT Cd/included N AN
Currency Code Exchange Rate .00000 Disputed Item N
F2=Command F3=Exit F4=Prompt F10=Function Select
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Invoice and DR/CR Memo Entry Header Screen with Installment Payment Terms
After you press Enter on the header screen , the conversation calculates the installments based on the payment terms entered or defaulted from the Customer Master File, and displays the Installments Detail Screen. The installment screen associated with the invoice for customer ABC00000001 is shown below.
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WILLIAMS INVOICE AND DR/CR MEMO ENTRY USD 11/09/92
DSP01 INSTALLMENT DETAIL ENTER
Bill-to Customer ABC00000001 ABC MANUFACTURING Dc Dt 3/09/93
Ship-to Customer ABC00000001 ABC MANUFACTURING Batch
Document IN INV00020 Co/Loc 001 BRU ANDERSEN SOFTWARE - BRUSSELS
Pmt Term BC 5 Payments Due on 15th
Gross Amount 200.00
Ins Installment Amt Open Inst Amt Due Date Pmt Type Bank Code
001 400.00 400.00 1 15 93 CA
002 200.00 200.00 2 15 93 CK
003 200.00 200.00 3 15 93 CK
004 100.00 100.00 4 15 93 CK
005 100.00 100.00 5 16 93 CK
F4=Prompt F13=Cancel Trans F16=Review Header
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Installment Detail Screen for Invoice with Installment Payment Terms
As shown here, the amount of each installment corresponds to the percentage defined for the installment detail line in the Payment Terms Maintenance conversation (see Payment Terms Maintenance Detail Screen).
Note: You may change the information shown on the Installment Detail Screen. However, the total for all of the installments must equal the total for the invoice. Also, you can not add or delete an installment line, you may only modify it.