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General Ledger Interface
General Ledger Interface
The Accounts Receivable module automatically creates general ledger transactions to be processed by the General Ledger module or a comparable general ledger system. All transactions in Accounts Receivable write at least two records to the Accounting Transaction File: one debit record and one credit record. These transactions are processed by the General Ledger Distribution Print Program (AR520L) for distribution to General Ledger. This process is here.
General Ledger Distribution
With non-dedicated mode demand posting, out of balance transactions may occur when performing a distribution while the Shipping/Billing monitor or other OP functions are occurring simultaneously. This is due to timing issues. This 'timing issue' will be handled by the distribution program writing a transaction to the suspense account so that a balanced journal is created. Due to these timing issues, the balance to suspense account is intended to be temporary. During the next post, the offset to the out of balance transactions should be posted, thus netting the suspense account balance to zero.
Transactions to the suspense account may also occur if a program is incorrectly generating out of account balance transactions on AR510AP. Once the journal is passed over to the General Ledger, a manual journal can be created in order to transfer the suspense account balance to the correct account or accounts.
For a final post, the shipping/billing monitor and other OP functions may not be performed simultaneously. This ensures that all transactions for the period get distributed and that there are no timing issues with the various OP functions.
If the distribution program fails, some of the file updates may be rolled back. To view what has been posted, the report generated from the distribution can be compared to the ARGLHDP and ARGLDTP files. If the report and the files are not the same, then the updates to the reference file should be checked. If using the Daily Fiscal Journal Processing option, for a demand post, the updates to Reference File category 139 should be checked for the Daily Fiscal Journal options.
If the job is run in recovery mode, queries can be run over AR510AP to obtain detailed information regarding the posted transactions.
For the final post, the updates to Reference File category 023 should be checked for the update of the current period.
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