WILLIAMS COMMON FEATURES 12/09/92
DSP01 ACCOUNT/CENTER MASTER FILE MAINTENANCE DETAIL
ADD
Company/Location 001 BRU
Account 1000000001 CASH ACCOUNT
Center 0000000001 ABC MANUFACTURING CENTER
Account Type 1 Account Status INACTIVE
Fin, Stat, or Both F Translation Code
Unit Of Measure Revaluation Code
Statement Code 010 Revaluation Flag N
Percent Denominator Valid Currency
Responsibility Code
Beg Period/Year 1 1993
End Period/Year 12 1993
Account Class CA
Restrict to Subsystem N
Reporting Class C
F4=Prompt F9=Inquiry F13=Cancel Tran F22=End Tran
This screen is used to enter or change the contents of the Account/Center Descriptive Master File records identified on the Account/Center Maintenance Function Select screen. This screen contains the information required for Financial Statement and Responsibility Report generation and for foreign currency processing. The Account/Center Master File record keys (company, location, account number, center number) are also displayed, but these fields cannot be changed on the screen. After you enter data in the fields and press Enter, the User-Defined Fields Maintenance screen (CF220S05) is displayed.
COMPANY
Display only. This field specifies the company to which the account being processed belongs.
LOCATION
Display only. This field specifies the location to which the account being processed belongs.
ACCOUNT
Display only. This field specifies the account number to be processed.
ACCOUNT DESCRIPTION
Optional. In add mode, this field displays the account description stored on the reference file, if one exists. This description may be overwritten with a new description to be stored on the Account/Center Descriptive Master File. In change mode, this field displays the description which exists on the master file. This description may be updated, if desired.
CENTER
Display only. This field specifies the center associated with the account being processed.
CENTER DESCRIPTION
Optional. In add mode, this field displays the center description stored on the reference file, if one exists. This description may be overwritten with a new description to be stored on the Account/Center Descriptive Master File. In change mode, this field displays the description which exists on the master file. This description may be updated, if desired.
ACCOUNT TYPE
Required. This code is based on the account number entered. The field is only enterable in add mode. Valid values are:
1 - Assets
2 - Liabilities and net worth accounts
3 - Year-to-date retained earnings
4 - Revenues
5 - Expenses
6 - Suspense
ACCOUNT STATUS
Display only. Indicates account status by displaying either Active or Inactive. This field is protected.
DATA TYPE
Required. This code is used to determine whether to add or change either financial or statistical records, or both. This field must be defined as both if you will be performing matching in Accounts Payable and Purchasing. This code may only be changed from financial to both or from statistical to both. In this case, the previously non-existent summary record will be added to the master file. Valid values are:
F - Add or change financial records
S - Add or change statistical records
B - Add or change both financial and statistical records
CURRENCY TRANSLATION RATE CODE (Multi-currency Only)
Optional. This field determines the exchange rate used to translate base amounts on the Account/Center Master File into a target foreign currency. If left blank, the current exchange rate will be used.
UNIT OF MEASURE
Required. This field determines the measuring unit to be used when describing statistical quantities. It is required when either statistical or both records are selected. Must exist on the Reference File (category 005).
CURRENCY REVALUATION RATE CODE (Multi-currency Only)
Optional. This field determines the exchange rate used for currency revaluation. If left blank, the current exchange rate will be used.
STATEMENT CODE
Required. This code is used by financial statement reports to sequence headings, line descriptions, and accounts within a company/location.
CURRENCY REVALUATION FLAG (Multi-currency Only)
Required. This field is used to flag whether the account should be revalued in the base currency. If the flag is set to Y, the account will be revalued.
PERCENT DENOMINATOR
Optional. This code specifies the percent denominator into which an account balance should be accumulated. Valid values are:
0 - Do not include amount in a base percent denominator amount
1-9 - Include account in a base percent denominator amount
VALID CURRENCY (Multi-currency Only)
Required. This field is used to specify which foreign currency transactions are valid for the account. If a specific currency is specified, all transactions for the account must be made in that currency. If all-currencies is specified (denoted by '999'), then all foreign currency transactions are valid for the account. If the reference file flag requiring a currency be entered is set off (category 132), then the base currency will be defaulted when this field is left blank.
RESPONSIBILITY CODE
Optional. This field is used to assign responsibility areas to Income Statement accounts so that account amounts are accumulated into their proper responsibility areas when preparing Responsibility Reports. If entered, the account must be an Income Statement account (account type 4-6), and the code must exist on the Reference File (category 108).
BEGINNING PERIOD
Optional. This field determines the beginning fiscal period in which the account will be active. Beginning period/year cannot be greater than ending period/year. Beginning period/year cannot be changed if it is less than or equal to the current period. If beginning period/year is greater than the current period, it cannot be changed to a period/year greater than that of the first transaction that is on the valid journal transaction file for the account.
BEGINNING YEAR
Optional. This field determines the beginning fiscal year in which the account will be active.
ENDING PERIOD
Optional. This field determines the fiscal period after which the account will become inactive. The ending period/year cannot be made less than the most future transaction on the valid transaction file.
ENDING YEAR
Optional. This field determines the fiscal year after which the account will become inactive.
ACCOUNT CLASS
Optional. This field is required for validation processing in the Accounts Receivable System, and must exist on the Reference File (category 340).
RESTRICT TO SUBSYSTEM
Required. This flag is used to provide a level of security to the account. When the flag is set to Y, users will be prevented from making journal entries to the account in General Ledger, and the account is only valid in the Accounts Receivable/Accounts Payable/Inventory Accounting subsystem. When the flag is set to N, there are no restrictions on the account.
REPORTING CLASS
Required if management accounts are used. Enter the management reporting class to be assigned to the account. Only transactions of this reporting class can be made to the account. Valid values are:
C - Common
F - Fiscal
M - Management
This field is only displayed if the Use Management Accounts flag on Reference File category 133 is set to yes (Y).
COMMAND KEYS
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F9 - Used to display the Account/Center Master File Inquiry Screen.
F13 - Used to cancel current transaction request and return to the Function Select screen.
F22 - Used to commit transaction request to add, change, reactivate, or deactivate account, and return to the Function Select screen.
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