WILLIAMS GENERAL LEDGER 2/27/95
DSP01 TRANSACTION INQUIRY FINANCIAL
Company/Location 001 BRV
Account 1130 CASH - FIRST NATIONAL
Center
Period/Year (From/To) 1 1994 12 1994
Sequence Code A Reporting Class C
Pd Yr Beginning Balance Total Debits Total Credits Ending Balance
AC .00 14398,751.43 793,044.97 13605,706.46 +
S Pd Yr Journal Journal Type Cur Debit Credit
Jrn Description Ref1 Ref2 Doc/Pay Tp/No Vend/Cust BkC
12 1995 JEAL03 X BFR 24,240.00
MISCELLANEOUS EXPENSE
12 1995 JE0301 X BFR 18,804.97
RETURNS
12 1995 JE0301 X BFR 1865,853.91
SALES RECEIPTS
12 1995 JE0397 X BFR 250.00
STOCK SALE
+
F2=Command F3=Exit F4=Prompt F6=Fold/Truncate
F7=Previous Rec F8=Next Rec F15=Print F19=Foreign Amt
This screen displays financial transactions based on the criteria specified on the Function Select screen. There are two subfiles on the screen. The first displays transaction totals by period. The second displays the individual transactions.
COMPANY/LOCATION
Display only. These fields display the company and location where the transactions are from.
ACCOUNT
Optional. This field displays the account to which the transaction belongs. You may view transactions for another account by typing over the account displayed and pressing the Enter key.
CENTER
Optional. This field displays the center to which the transaction belongs. You may view transactions for another center by typing over the center displayed and pressing the Enter key.
FROM FISCAL PERIOD
Optional. This field displays the first fiscal period for which transactions were requested. The date defaults from the Transaction Inquiry Function Select screen (GL170S01); however, you may view transactions for another period by typing over the period displayed and pressing the Enter key.
FROM FISCAL YEAR
Optional. This field displays the first fiscal year for which transactions were requested. The date defaults from the Transaction Inquiry Function Select screen (GL170S01); however, you may view transactions for another year by typing over the year displayed and pressing the Enter key.
TO FISCAL PERIOD
Display only. This field displays the last fiscal period for which transactions were requested. The date defaults from the Transaction Inquiry Function Select screen (GL170S01); however, you may view transactions for another period by typing over the period displayed and pressing the Enter key.
TO FISCAL YEAR
Display only. This field displays the last fiscal year for which transactions were requested. The year defaults from the Transaction Inquiry Function Select screen (GL170S01); however, you may view transactions for another year by typing over the year displayed and pressing the Enter key.
SEQUENCE CODE
Display only. This field displays the sequence in which the Account/Center Master File was read. The sequence will determine which account/center you view after pressing either F7 or F8. Account sequence is indicated by an 'A', center sequence is indicated by a 'C'.
REPORTING CLASS
Display only if management accounts are used. Displays the management reporting class of the transactions on the screen. Only transactions of this class are displayed. Valid values are:
C - Common
F - Fiscal
M - Management This field is only displayed if the Use Management Accounts flag on Reference File category 133 is set to yes (Y).
FISCAL PERIOD
Display only. This field displays for which fiscal period the transactions are displayed. A period of 'AC' indicates that the totals are accumulated for all of the periods.
FISCAL YEAR
Display only. This field displays the fiscal year for which the transaction totals are displayed.
BEGINNING BALANCE
Display only. This field displays the balance in the Account/Center Master File at the time of the from period. If the account is a balance sheet account, the beginning balance is the ending balance of the previous period. If the account is an income statement account, the beginning balance is the sum of the ending balances of each period since the first period of the fiscal year.
TOTAL DEBITS
Display only. This field displays the total of all debits during the date range for which transactions are displayed.
TOTAL CREDITS
Display only. This field displays the total of all credits during the date range for which transactions are displayed.
ENDING BALANCE
Display only. This field displays the balance at the end of the period. This figure is calculated by adding the beginning balance to the total debits, and subtracting total credits.
SUBFILE AREAS
The following fields may be displayed in the same area of the screen, depending on whether the fold/truncate key is pressed. Consequently, these fields are included in the same help area. You can page down to view help for any of the fields.
Line 1: Period, Year, Journal Number
Line 2: Journal Description, Minor Reference
The following fields may be displayed in the same area of screen, depending on whether the fold/truncate key is pressed. Consequently, they are included in the same help area. You can page down to view help for any of the fields.
Line 1: Journal Type, Currency, Debit Amount
Line 2: Minor Reference, Doc/Pay, Tp/No, Vend/Cust
SELECT
Optional. This field is used to view the originating document of a specific transaction. Enter an 'X' to select a transaction. More than one transaction may be selected at a time. You can only select a transaction if it was distributed from the Accounts Payable or Accounts Receivable subsystem. If the selected transaction was passed in summary to the general ledger, all subsystem documents related to the selected transaction will be displayed. If the selected transaction was passed in detail to the general ledger, the originating document will be displayed.
FISCAL PERIOD
Display only. This field displays the fiscal period during which the transaction occurred.
FISCAL YEAR
Display only. This field displays the fiscal year during which the transaction occurred.
JOURNAL NUMBER
Display only. this field displays the journal number of the journal that the transaction belongs to.
JOURNAL TYPE
Display only. This field displays the journal type of the journal that the transaction belongs to. Journal types are:
A - Allocation journal
C - Accounts Receivable journal
I - Intercompany journal
M - Manual or recurring journal
P - Accounts Payable journal
R - Journal reversed by system processing
S - Standing journal
V - Revaluation journal
X - Other subsystem journal
CURRENCY CODE
Display only. This field displays the code of the currency that the debit or credit field is expressed in.
DEBIT
Display only. This field displays the amount of a positive transaction. If the transaction amount is negative, this field is blank.
CREDIT
Display only. This field displays the amount of a negative transaction. If the transaction amount is positive, this field is blank.
JOURNAL DESCRIPTION
This field displays descriptive information about the journal in which the transaction occurs.
MAJOR REFERENCE
Display only. This field displays reference information about a transaction.
MINOR REFERENCE
Display only. This field displays reference information about a transaction.
DOCUMENT/PAYMENT TYPE
Display only. This field identifies the type of document or payment associated with the transaction.
DOCUMENT/PAYMENT NUMBER
Display only. This field identifies the document or payment that is associated with the transaction.
VENDOR/CUSTOMER
Display only. The vendor or customer for whom the document was created.
BANK CODE
Display only. This field identifies the bank associated with the transaction.
COMMAND KEYS
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program without processing the entered data.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F6 - Used to alternate between one-line and multi-line display formats.
F7 - Used to display the previous record on a file. When you are reviewing a title file, for example, pressing this command key will retrieve the previous record line item on the file.
F8 - Used to display the next record on a file. When you are reviewing a title file, for example, pressing this command key will retrieve the next record on the file.
F15 - Used to prepare a listing of the transactions for the displayed account/center.
F19 - Used to switch the transaction amounts displayed from base currency to foreign currency. This option is only available when the transaction amounts are shown in base currency.
F19 - Used to switch the transaction amounts displayed from foreign currency to base currency. This option is only available when the transaction amounts are shown in foreign currency.
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