WILLIAMS GENERAL LEDGER 2/27/95
DSP01 RESPONSIBILITY REPORT TITLE FILE MAINTENANCE LINE DESC
ENTER
Major Responsibility 1000
Minor Responsibility
Company/Location
Account
Sequence No
Accumulator Code
Fin or Stat F
Print Statistics N
Edit Code Y
Dollar Sign N
Underscore N
Line Description
F2=Command F3=Exit F4=Prompt F7=Rpt Heading
F10=Search F19=Mass Maint
This screen is used to enter or display the line descriptions and side captions printed on Responsibility Reports. Each line description may be up to 40 positions long. A separate set of line descriptions is required for each Responsibility Report.
MAJOR RESPONSIBILITY CODE
Required. The major responsibility code identifies the higher-level responsibility area to which one or more lower-level responsibility areas report. Responsibility Reports can be printed for each major responsibility area defined. Valid responsibility codes are found on the Reference File. This field is protected when in review mode.
MINOR RESPONSIBILITY CODE
Required. The minor responsibility code identifies each lower-level responsibility area that reports to a higher level area of responsibility (referred to above as a major responsibility code). This field is protected when in review mode.
COMPANY/LOCATION
Optional. If entered, the company/location field identifies the reporting entity for which a Responsibility Report is being created. The combination company/location must exist on the Reference File. If left blank, all entities will be processed.
ACCOUNT NUMBER
Optional. The account number is the lowest level of reporting available. A single account amount can be printed on one Responsibility Report line, or amounts from two or more accounts can be accumulated and printed as a single report line. No validation is performed for this field; it is used only to sort the report.
SEQUENCE NUMBER
Required. If several report lines contain the same statement code, different sequence numbers must be assigned to each line. Sequence numbers identify the order in which each line within a single responsibility code will be printed. Sequence numbers are usually assigned to non-amount fields that will be printed consecutively. Sequence numbers are also assigned to groups of lines sharing a responsibility code. The amounts from each line are accumulated into a subtotal line, which is indicated by a change in accumulator code. If only one report line uses a responsibility code, the sequence number should be 01.
ACCUMULATOR CODE
Optional. The system provides six levels of accumulators to develop subtotals and totals for all columns of data on Responsibility Reports. Assign a single-digit accumulator code to each Responsibility Report line description record for which amounts or quantities should be accumulated for printing. Separate accumulators are maintained for financial and statistical amounts. The accumulator code controls printing and clearing of these accumulator levels. Typically, single line amounts are assigned low accumulator codes. Subtotal, total, and grand total lines are assigned higher codes. Valid codes and their functions are as follows:
0 - Prints line description only; does not print amounts;
1 - Prints level 1 accumulators and resets them to zero;
2 - Prints level 2 accumulators and resets levels 1 and 2 to zero;
3 - Prints level 3 accumulators and resets levels 1, 2, and 3 to zero;
4 - Prints level 4 accumulators and resets levels 1, 2, and 3 to zero;
5 - Prints level 5 accumulators and resets levels 1 through 4 to zero;
6 - Prints level 6 accumulators and resets levels 1 through 5 to zero;
9 - Returns printing to the top of the next page before processing the next line description record.
FINANCIAL OR STATISTICAL
Required. Financial and statistical amounts can be printed on Responsibility Reports. This data type code is used to define which type of data to print on the specified line. Valid values are:
F - Financial
S - Statistical
PRINT STATISTICS
Required. The statistical amount print code is used to identify when accumulated amounts are to be printed, and the line description associated with the statistical amounts. Valid values are:
Y - Yes (print statistical amount)
N - No (do not print statistical amount)
EDIT CODE
Required. Account balances in the General Ledger System follow normal accounting conventions for debits and credits. Asset and expense accounts normally have debit balances, while liability, retained earnings, and revenue accounts normally have credit balances. Standard accounting procedures also dictate that debit and credit signs usually are not printed following account balances on Responsibility Report unless the balance of an account is the opposite of its normal balance. The edit code controls the printing of debit and credit signs on Responsibility Reports. Valid values are:
Y - Print CR for credit amounts;
N - Print DR for debit amounts.
In general, lines containing expense account amounts are assigned an edit code of Y so that a credit sign (CR) is printed only if the line amount contains a credit balance. Likewise, revenue accounts are assigned an edit code of N so that a debit sign (DR) is printed only if the line amount contains a debit balance.
DOLLAR SIGN
Required. This field is used in order to print or suppress the dollar sign on amount lines. Valid values are:
Y - Yes (print dollar sign)
N - No (do not print dollar sign)
UNDERSCORE
Required. This field is used to control the printing of an underscore beneath the amounts on a given report line. Valid values are:
Y - Yes (print underscore)
N - No (do not print underscore)
LINE DESCRIPTION
Optional. Line descriptions may be entered to be printed on Responsibility Reports. 40 positions are available to identify the exact line description account titles, side captions, subsidiary responsibility areas, and summary subtotal and total lines to be printed.
COMMAND KEYS
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3-Exit will remove it.
F3 - Exit the program and return to the menu.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F5 - Display the preceding record on a file. For example, if you are reviewing a title file, pressing this key will retrieve the previous record line item on the file.
F6 - Display the next record on a file. For example, if you are reviewing a title file, pressing this key will retrieve the next record on the file.
F7 - Display a blank report heading screen in enter mode. (Displayed only in review mode.)
F8 - Display the Line Description screen in enter mode.
F10 - Display the Search screen, which allows you to select a heading on line description record that has already been created.
F13 - Delete all records for the currently displayed report. (Displayed only in review mode.)
F14 - Delete the currently displayed record. (Displayed only in review mode.)
F19 - Display the Mass Maintenance screen, which allows you to duplicate title file records or change a report number.
F24 - Display additional keys available from this screen.
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