WILLIAMS GENERAL LEDGER 2/27/95
DSP01 RECURRING/STANDING JOURNAL ENTRY VALIDATION DETAIL
ENTER
Company/Location 001 BER Control Actual
Journal JE9090 Trans 00002 00000
Qty 300.00
Roll 8
Account Center Transaction Qty UM Jrn Description Ref1 Ref2
1010050 300.00 CASH-PAYROLL
.00
.00
.00
.00
.00
.00
.00
F4=Prompt F9=Header F13=Cnl/Dlt Jrnl F22=End Jrnl
F23=Accept w/ Error
The journal entry statistical detail screen allows the entry of statistical transactions for the journal specified on the previous header screen. This detail screen is displayed only if the statistics only flag on the header was set to yes.
Journal detail lines may be added, modified and deleted and new blank lines may be displayed by hitting the roll up key. A journal must be ended before another journal can be initiated or reviewed. In review any lines existing on the journal transaction file are displayed.
COMPANY/LOCATION
Display only. The company/location entered on the header screen; this journal will be posted on the books of this company/location.
JOURNAL
Display only. The journal number specified on the header screen.
CONTROL ITEM COUNT
Display only. The number of transactions that should be entered for this journal, as specified on the header screen. You should compare this number with the actual item count to ensure that all transactions were entered.
ACTUAL ITEM COUNT
Display only. The number of transactions that have been entered for the journal, as calculated by the system. You should compare this number with the control quantity to ensure that all transactions have been entered.
CONTROL QUANTITY
Display only. The total quantity that should be entered for all transactions, as specified on the header screen. You should compare this total with the actual quantity to ensure that the detail transactions are entered correctly.
ACTUAL QUANTITY
Display only. The total of all statistical quantities entered for the journal. It is calculated by the system. You should compare this total to the control quantity to ensure that the detail transactions are entered correctly.
ROLL
Optional. The number of new transaction lines that are displayed when the Roll Up or Roll Down key is pressed. Because 8 transactions can be displayed at a time, the default value is 8. However, any number greater than zero can be entered.
ACCOUNT/CENTER
Required. The General Ledger account/center to which this transaction will be posted. Account is always required, center is optional, based upon your chart of accounts. The account/center must have an active status.
TRANSACTION QUANTITY
Required. Enter the quantity to be posted to the statistical account/center in the specified unit of measure.
UNIT OF MEASURE
Required. Enter the unit of measure in which the statistical quantity is expressed. If this unit of measure is not the same as the unit of measure defined for the statistical account, a conversion record must be defined on Reference File category 006.
JOURNAL DESCRIPTION
Optional. Defaults to the description entered on the header screen, unless overridden.
REF 1/REF 2
Optional. These fields may be used to enter specific information about a journal transaction. Reference 1 and Reference 2 fields are used as the criteria for project accounting reporting.
COMMAND KEYS
F3 - Exit the program and return to the menu.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F7 - Get the last closed journal from the Journal Transaction File and display the header. The Journal Transaction File contains journals closed in error. (Displayed in review mode only).
F8 - Get the next closed journal from the Journal Transaction File and display the header. The Journal Transaction File contains journals closed in error. (Displayed in review mode only).
F9 - Display the header screen. After reviewing the header, you can press Enter to return to this screen.
F10 - Exit the current journal transaction and display a blank header screen. The blank header screen is displayed only for users with authority to enter and update journals.
F13 - Cancel (in enter mode) or delete (in review mode) the displayed journal.
F20 - Display the search screen, which shows all recurring and standing journals. These can be selected and maintained. (Displayed in enter mode with update and inquiry authority or in review mode).
F22 - Update the Valid Transaction File with the detail records for the journal. Update the Valid Header File with the corresponding header information.
F23 - Close the journal with errors. Both header and line records are placed on the Journal Transaction File. If you are in enter mode, a blank header screen will be displayed. If you are in review mode, the next journal in error will be displayed.
F24 - Display additional command keys available from this screen.
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