WILLIAMS GENERAL LEDGER 12/12/94
DSP01 RECURRING/STANDING JOURNAL ENTRY VALIDATION DETAIL
ENTER
Control Actual
Company/Location 001 BRU Trans 20
Journal GL0004 Debit 100,00
Credit
Roll 4 Qty
Account Center Transaction Amt Jrn Description Ref1 Ref2
Transaction Qty VAT UM Doc Number
BMCACCT1 100
0,00 V1
0,00
0,00
0,00
0,00
0,00
0,00 +
F4=Prompt F9=Header F11=Recap F13=Cnl/Dlt Jrnl
F21=VAT Summary F22=End Jrnl F23=Accept w/ Error
This screen allows the entry of the detail transactions for the recurring or standing journal specified on the previous header screen. The detail screen contains the account/center to be posted to, the debit or credit amount, the statistical quantity, unit of measure, reference fields, and control information carried over from the header.
Journal detail lines may be added, modified and deleted and new blank lines may be displayed by hitting the roll up key. A journal must be ended before another journal can be initiated or reviewed. In review any lines existing on the journal transaction file are displayed.
After initial entry to this screen, two additional screens can be displayed -- the recap screen and the base amounts screen (if in a multiple currency environment).
COMPANY/LOCATION
Display only. The company/location entered on the header screen; this journal will be posted on the books of this company/location.
CONTROL ITEM COUNT
Display only. The number of transactions that should be entered for the journal (as specified on the header screen). You should compare the control item count to the actual item count, which represents the number of transactions that were actually entered for the journal. Any difference represents a data entry error.
ACTUAL ITEM COUNT
Display only. The total number of debit and credit transactions entered for this journal. You should compare this number (which was calculated by the system) to the control item count (which was entered on the header screen and indicates the number of items that should be entered). Any difference between these two numbers indicates a data entry error.
JOURNAL
Display only. The journal number specified on the header screen.
CONTROL DEBIT AMOUNT
Display only. The debit amount that should be entered for the journal, as specified on the header screen. You should compare this number to the actual debit amount. Any difference represents a data entry error.
ACTUAL DEBIT AMOUNT
Display only. The total of all debit transactions that have been entered for this journal. You should compare this number to the control debit amount, which was entered on the header screen. Any difference represents a data entry error. You should also compare this amount to the actual credit amount, to ensure that the journal is in balance.
ACTUAL CREDIT AMOUNT
Display only. The total of all credit transactions entered for this journal. You should compare this amount to the actual debit amount, to ensure that the journal is in balance.
ROLL
Optional. The number of new transaction lines that are displayed when the Roll Up or Roll Down key is pressed. Because 4 transactions can be displayed at a time, the default value is 4. However, any number greater than zero can be entered.
CONTROL QUANTITY
Display only. The control total of the statistical quantities for this journal, entered on the header. You should compare this number to the actual quantity to ensure that all transactions are entered correctly. Any difference indicates a data entry error.
ACTUAL QUANTITY
Display only. The total of all statistical quantities entered for the journal. It is calculated by the system. You should compare this total to the control quantity (which was entered on the header). Any difference indicates a data entry error.
ACCOUNT/CENTER
Required. The General Ledger account/center to which this transaction will be posted. Account is always required, center is optional based upon your chart of accounts. The account/center must have an active status. In a multiple currency environment, the account/center must be defined to accept transactions in the currency of this journal.
TRANSACTION AMOUNT
Required. Enter the debit or credit transaction amount. Indicate a credit with a minus sign following the amount.
JOURNAL DESCRIPTION
Optional. Defaults to the description entered on the header screen, unless overridden.
REF 1/REF 2
Optional. These fields may be used to enter specific information about a journal transaction. Reference 1 and Reference 2 fields are used as the criteria for project accounting reporting.
TRANSACTION QUANTITY
Optional. Enter statistical information to be posted to the account stated in the specified unit of measure.
VAT CODE
Optional. (Field is not displayed in a non-VAT environment.) This field identifies the VAT code and the tax percent to be applied to the journal line. The VAT code must be a normal VAT type. If entered, this code must exist on Reference File category 114. If left blank, this code defaults from the header screen. The VAT Code and Account/Center combination is validated against Reference File category 113.
UNIT OF MEASURE
Optional. The unit of measure in which the statistical quantity is expressed. If this unit of measure is not the same as the unit of measure defined on the statistical account master, a conversion record must be defined on Reference File category 006.
DOCUMENT NUMBER
Optional. This field will not be displayed in a non-VAT environment. Enter a valid document type and number. The document type must exist on Reference File category 111. No validation will be performed on the document number.
COMMAND KEYS
F3 - Exit the program and return to the menu.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F7 - Get the last closed journal from the Journal Transaction File and display the header. The Journal Transaction File contains journals closed in error. (Displayed in review mode only).
F8 - Get the next closed journal from the Journal Transaction File and display the header. The Journal Transaction File contains journals closed in error. (Displayed in review mode only).
F9 - Display the header screen. After reviewing the header, you can return to the detail screen by pressing Enter.
F10 - Exit the current journal transaction and display a blank header screen. The blank header screen is displayed only for users with authority to enter and update journals.
F11 - Display the recap screen, which lists detail information for the journal in a columnar debit/credit format. From the recap screen, you can return to this screen by pressing Enter.
F13 - Cancel (in enter mode) or delete (in review mode) the displayed journal.
F20 - Display the search screen, which shows all recurring and standing journals. These can be selected and maintained. (Displayed in enter mode with update and inquiry authority or in review mode).
F21 - Display the VAT Summary window (VATW01). This window will display a VAT related goods value and VAT total amount by VAT code.
F22 - Update the Valid Transaction File with the detail records for the journal. Update the Valid Header File with the corresponding header information.
F23 - Close the journal with errors. Both header and line records are placed on the Journal Transaction File. If you are in enter mode, a blank header screen will be displayed. If you are in review mode, the next journal in error will be displayed.
F24 - Display additional command keys available from this screen.
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