WILLIAMS GENERAL LEDGER 9/14/92
DSP01 CROSS-CURRENCY JOURNAL ENTRY DETAIL
Company/Location 001 BRU Debit Credit
Journal GL0128 Trans 3
Period/Year 12 1991 Foreign 24190.00
Currency Code USD Base 161768.00
Account Center Cur Foreign Amt Exch. Rate Base Amt S
Jrn Description Ref1 Ref2
1210 C4 ITL 400.00 34.21000 12.00 N X
1210 C3 USD 350.00 .02632 13,298.00 N
1230 C6 FRF 23,440.00 .15789 148,458.00 N
1210 C4 ITL 4.00 .00000 .00 N
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F4=Prompt F9=Header F11=Recap F13=Cnl/Dlt Jrnl
F22=End Jrnl
The Cross-Currency Journal Entry Detail screen allows you to enter detail transactions for the journal specified on the previous Header screen. This screen is used mainly to clear out account balances when the foreign amount has a zero balance and the base amount is non-zero. This screen contains the account/center to be posted to, the debit or credit amount in both base and foreign currency amount, the exchange rate associated with the transaction, the currency specified for the transaction, reference fields, and displayed information carried over from the header. The information entered on this screen for the transactions is then displayed on the header screen, and the base amount of credits must equal the base amount of debits for processing to occur.
Transaction amounts may be entered a number of ways. Any of the following combinations are possible. The foreign amount may be entered alone or with the exchange rate. The base amount may be entered alone if the operation flag is 'Y' and the foreign amount is zero. The base amount and the exchange rate may be entered together. Finally, the foreign amount and the base amount may be entered together, forcing the exchange rate.
COMPANY/LOCATION
Display only. The company/location entered on the header screen; this journal will be posted on the books of this company/location.
JOURNAL
Display only. The journal number specified on the header screen.
DEBIT TRANSACTIONS
Display only. Displays the number of debit transactions that have taken place for the journal.
CREDIT TRANSACTIONS
Display only. Displays the number of credit transactions that have taken place for the journal.
PERIOD/YEAR
Display only. Identifies the fiscal period/year to which this journal will be posted.
FOREIGN DEBIT
Display only. The total of all debit transactions entered for the journal, expressed in the foreign currency. It is calculated by the system. The transaction currency code is used for calculation.
FOREIGN CREDIT
Display only. The total of all credit transactions entered for the journal, expressed in the foreign currency. It is calculated by the system. The transaction currency code is used for the calculation.
CURRENCY CODE
Display only. The currency code for the journal. If 999, transactions can be entered in different currencies.
BASE DEBIT
Display only. The total of all debit transactions entered for the journal, expressed in the base currency. It is calculated by the system. The base currency is the currency defined for the company/location.
BASE CREDIT
Display only. The total of all credit transactions entered for the journal, expressed in the base currency. It is calculated by the system. The base currency is the currency defined for the company/location.
ACCOUNT/CENTER
Required. The General Ledger account/center to which this transaction will be posted. Account is always required, center is optional, based upon your chart of accounts. The account/center must have an active status.
CURRENCY CODE
Optional. The currency code used in the transaction. If 999 is used in the journal currency code, then this is varied according to transaction and account. If the journal currency code is not 999, then that defined code is defaulted into this field.
FOREIGN AMOUNT
Optional. Transaction amount in foreign currency value. If left blank, it is system-calculated using the exchange rate and the base amount.
EXCHANGE RATE
Optional. The exchange rate corresponding with the foreign currency If left blank and the transaction is multi-currency, the exchange rate will default to the rate defined for the account.
BASE AMOUNT
Optional. The base currency amount of the transaction. If left blank, the base currency is system-calculated using the foreign amount and the exchange rate.
OPERATION
Required. This field allows for a special transaction, where zero is entered for the foreign amount and only the base amount is entered. Valid values are:
N - Not a special transaction. Foreign amount is not zero. This is the default.
Y - Special transaction. Foreign amount must be zero, and only the base amount is entered.
SELECT
Optional. Enter an 'X' in this field if you want to enter comments for the account/center. After you enter all required information on this screen and press Enter, the Journal Comments Maintenance screen (GL060S01) is displayed.
JOURNAL DESCRIPTION
Optional. Defaults to the description entered on the header screen, unless overridden.
REF 1/REF 2
Optional. These fields may be used to enter specific information about a journal transaction. Reference 1 and Reference 2 fields are used as the criteria for project accounting reporting.
COMMAND KEYS
F4 - Display a list of valid values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F7 - Display the header screen. After reviewing the header, you can press Enter to return to the detail screen.
F11 - Display the recap screen, which lists transactions in a columnar debit/credit format. This option is only available for journals that allow financial transactions.
F13 - Cancel (in enter mode) or delete (in review mode) the displayed journal. If you entered comments for the journal, they will also be deleted.
F22 - Update the Valid Transaction File with the detailed information on the screen. Update the Valid Header File with the corresponding header information.
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