WILLIAMS GENERAL LEDGER 2/27/95
DSP01 ALLOCATION SPECIFICATION FILE MAINTENANCE MASS MAINT
Create Allocation
--From-- ---To---
Allocation Sub Rec Sub Rec
From AL101 100 203
To AL105 105
--OR--
Change Allocation
--From-- ---To---
Allocation Sub Rec Sub Rec
Dta Amt
Sub Typ Typ Pd Co Loc Account Center Ref1 Ref2
From
To
Submit Y
F2=Command F3=Exit F4=Prompt F7=Alloc Defn
F8=Accumulation F9=Distribution F20=Search
This screen is displayed when the user presses F19 from any other screen in this conversation. It allows the user to perform three functions:
o Create multiple allocation specification records by copying an existing set of records. The new records can then be mass changed from this screen, or accessed and changed individually using the Allocation Specification File Search screen. (The File Search screen can be accessed by pressing F4.) The range of records to be copied is specified in the screen section labeled Create Allocation.
o Create a single allocation specification record by copying an existing record. The specific record to be copied should be identified by allocation, suballocation, and record number. The allocation, suballocation, and record to be created from this information should also be specified. This information is entered in the screen section labeled Create Allocation, as follows:
FROM T0
Allocation Sub Rec Sub Rec
From Identifies Record To Be Copied Blank Blank
To Identifies Record To Be Created Blank Blank
o Change multiple records on the Allocation Specification File. The range of records to be changed is specified in the screen section labeled Change Allocation. A single record can be changed from this screen by leaving the To Sub and To Rec fields blank. (A single record can also be changed by pressing F4 to access the search screen.) Several fields (Sub, Dta Typ, Amt Typ, etc.) are displayed at the bottom of the screen with room for the user to enter from and to values. If a record in the specified range has one or more field values equal to the From fields, those values will be changed to the corresponding To values. At least one set of From and To fields must be entered. If a From field is entered, a To field must be entered (and vice versa).
Only one mass change transaction can be entered at a time.
ALLOCATION NUMBER
Required. From: The number of the allocation to be copied from. To: The number of the allocation to be created.
SUBALLOCATION
Optional. Used to specify a range of suballocations to be copied. If the fields are left blank, all suballocations will be copied. The following chart indicates how the range should be entered:
From----- ------To-----
From First sub copied Last sub copied
To First sub created Last sub created
RECORD
Optional. Used to specify a range of records to be copied for the specified allocation (and suballocation). If the fields are left blank, all records will be copied. The following chart indicates how the range should be entered:
-------From-------- ---------To-------
From First record copied Last record copied
To First record created Last record created
ALLOCATION NUMBER
Required. The number of the allocation that should be changed.
SUBALLOCATION NUMBER
Optional. Used to specify the range of suballocations that should be changed. If these fields are blank, all suballocations for allocation will be changed. If a From value is entered and the To field is left blank, all suballocations after the From field will be changed. If the From field is left blank and a To value is entered, all suballocations before the To value will be changed.
RECORD NUMBER
Optional. Used to specify a range of records to be changed. If these fields are blank, all records within the suballocation range will be changed. If a From field is entered and the To field is left blank, all records after the from field will be changed. If the From field is left blank and a To record is entered, all records before the record in the To field will be changed.
SUBALLOCATION NUMBER
Optional. Any record in the specified range with a suballocation equal to the From value will be changed so the suballocation equals the To value. If either the From or To field is entered, the corresponding field must also be entered. At least one pair of From and To fields must be entered.
DATA TYPE
Optional. Any record in the specified range with a data type equal to the From value will be changed so the data type equals the To value. Valid values are:
F - Financial
S - Statistical
If either the From or To field is entered, the corresponding field must also be entered. At least one pair of From and To fields must be entered.
AMOUNT TYPE
Optional. Any record in the specified range with an amount type equal to the From value will be changed so the amount type equals the To value. Valid values are:
A - Actual
B - Budget
If either the From or To field is entered, the corresponding field must also be entered. At least one pair of From and To fields must be entered.
FISCAL PERIOD
Optional. Any record in the specified range with a period equal to the From value will be changed so the period equals the To value. Valid values are:
CP - Current period
LP - Last period
QD - Quarter-to-date
YD - Year-to-date If either the From or to field is entered, the corresponding field must also be entered. At least one pair of From and To fields must be entered.
COMPANY
Optional. Any record in the specified range with a company equal to the From value will be changed so the company equals the To value. Companies are defined on Reference File category 002. If either the From or To field is entered, the corresponding field must also be entered. At least one pair of From and To fields must be entered.
LOCATION
Optional. Any record in the specified range with a location equal to the From value will be changed so the location equals the To value. Company/location combinations are defined on Reference File category 002. If either the From or To field is entered, the corresponding field must also be entered. At least one pair of From and To fields must be entered.
ACCOUNT NUMBER
Optional. Any record in the specified range with an account number equal to the From value will be changed so the account equals the To value. If either the From or To field is entered, the corresponding field must also be entered. At least one pair of From and To fields must be entered.
CENTER NUMBER
Optional. Any record in the specified range with a center number equal to the From value will be changed so the center equals the To value. If either the From or To field is entered, the corresponding field must also be entered. At least one pair of From and To fields must be entered.
MAJOR REFERENCE
Optional. Any record in the specified range with a major reference equal to the From value will be changed so the reference equals the To value. If either the From or To field is entered, the corresponding field must also be entered. At least one pair of From and To fields must be entered.
MINOR REFERENCE
Optional. Any record in the specified range with a minor reference equal to the From value will be changed so the reference equals the To value. If either the From or To field is entered, the corresponding field must also be entered. At least one pair of From and To fields must be entered.
SUBMIT
Required. The submit flag specifies whether a report should be submitted for later execution or whether the report should be generated immediately. Immediate processing is usually reserved for low volume requests because the terminal used to request the processing will not be available until the processing is completed. Valid values are:
Y - Submit processing request for later batch execution (This is the default);
N - Perform processing interactively.
COMMAND KEYS
Enter - Process the requested mass maintenance transaction. Depending on the value of the Submit field, the maintenance is submitted for batch processing or executed interactively.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F4 - Display a list of valid values for the field where the cursor is located.
F7 - Display a blank Allocation Specification Definition screen in enter mode.
F8 - Display the Allocation Specification Accumulation screen in enter mode.
F9 - Display the Allocation Specification Distribution screen in enter mode.
F20 - Display the Search screen, allowing you to select an allocation that has already been defined.
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