WILLIAMS GENERAL LEDGER 2/27/95
DSP01 ALLOCATION SPECIFICATION FILE MAINTENANCE ACCUMULATION
ENTER
Allocation/Suballocation A0001 -
Record Number 100
Accumulation Type
Fin or Stat F
Period CP
Sequence Code A
Allocation Desc
Company/Location 001 BRU
From Account/Center 1020010
To Account/Center 7020202
F2=Command F3=Exit F4=Prompt F7=Alloc Defn
F9=Distribution F19=Mass Maint F20=Search
This screen is used to define allocation accumulation records. Allocation accumulation records are used to define the account amounts to be used as a basis for allocation distribution calculations.
Allocation calculations can be based on up to four totals: T1, T2, T3, and T4. The three-position record number that you enter on this screen determines the total account amounts into which the allocation is accumulated. For an explanation of this accumulation, type an 'X' in one of the highlighted fields below and press F11 Extended Text (only available from screen-level help).
Allocation Accumulation Example Suballocation Accumulation Example
ALLOCATION/SUBALLOCATION
Allocation is required; Suballocation is optional. Enter the number of the allocation to be accumulated into an amount total.
You may also enter a suballocation number to group a sequence of allocation steps within the overall allocation number. The allocation number defaults to the number entered on the Allocation Definition screen.
RECORD NUMBER
Required. Enter a three-digit number to indicate how the allocation amount should be accumulated. The first digit indicates whether the amount will be accumulated in the T1, T2, T3, or T4 total. The second two digits uniquely identify the amount to be accumulated.
ACCUMULATION TYPE
Required. Enter the type of data to be accumulated into the total. Valid values are:
F - Financial
S - Statistical
The field defaults to F.
NOTE: Make sure that statistical values accumulated into one total have the same unit of measure, or incorrect total values may be used for distribution calculations.
PERIOD
Required. Enter a fiscal period code. This code indicates the master file amounts to be accumulated into each total. Valid values are:
CP - Current period
LP - Last period (not valid for budget accumulations)
QD - Quarter-to-date (quarter-to-date change for balance sheet accounts)
YD - Year-to-date (year-to-date change for balance sheet accounts)
The field defaults to CP.
SEQUENCE CODE
Required. Enter a code to indicate the order in which amounts within a range of accounts should be accumulated. Valid values are:
A - Account; Account sequence processing might be used to accumulate amounts from all sales accounts regardless of center.
C - Center; Center sequence processing might be used for accumulating all sales accounts within a center.
ALLOCATION DESCRIPTION
Optional. Enter any description of this accumulation specification. This description is used for reporting only.
COMPANY/LOCATION
Required. Enter the company and location from which amounts will be extracted and accumulated. The company/location must exist on Reference File category 002.
FROM ACCOUNT/CENTER
Required. Enter the first account/center in the range of account/centers whose amounts will be accumulated. To accumulate the value of a single account/center, enter this field only (leave the to account/center blank).
TO ACCOUNT/CENTER
Optional. Enter the last account/center in the range of account/centers whose amounts will be accumulated. A from account/center must be entered if this field is entered.
COMMAND KEYS
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3-Exit will remove it.
F3 - Exit the program and return to the menu.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F5 - Display the preceding record for this allocation. If the first record for the allocation is currently displayed, pressing F5 displays the Allocation Definition screen for the previous allocation. (Displayed in review mode only).
F6 - Display the following record for this allocation. If the last record for the allocation is currently displayed, pressing F6 displays the Allocation Definition screen for the next allocation. (Displayed in review mode only.)
F7 - Display a blank Allocation Specification Definition screen in enter mode.
F8 - Display a blank Allocation Specification Accumulation screen. (This key is displayed in review mode only).
F9 - Display the Allocation Specification Distribution in enter mode. (This command is displayed in review mode only).
F13 - Delete all records for the currently displayed allocation. (Displayed in review mode only.)
F14 - Delete the currently displayed record. (Displayed in review mode only).
F17 - Display the Allocation Specification Definition screen for the previous allocation. Allocations are sequenced by allocation number. (Displayed in review mode only).
F18 - Display the allocation Specification Definition screen for the following allocation. Allocations are sequenced by allocation number. (Displayed in review mode only.)
F19 - Display the Allocation Specification File Mass Maintenance screen.
F20 - Display the Search screen, which allows you to select an allocation definition or accumulation record that has already been defined.
F24 - Display additional command keys available from this screen.
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