This window displays order header information. For new orders, data from customer files and default values are initially displayed. These default values may be overridden. The fields on this window are displayed in alphabetical order.
AUTHORIZATION NUMBER
Optional. This field is required if an exonerated or suspended VAT code is used for any line of the sales order (only exonerated is valid in a GST environment.) This field contains the authorization number provided by the tax authority that granted the exoneration or suspension.
BACKORDER PRIORITY
Optional. This field is used to define the priority that will be given to this order when the Automatic Order Release Program tries to reserve any backordered order lines.
BILL-TO CUSTOMER
Display only. This field specifies the name of the customer that will be billed for the order. This field is retrieved from the Customer Master File.
BLANKET SCHEDULE FLAG
Required (for blanket orders planning to use a schedule). For blanket orders, this field indicates whether you want to specify a schedule of shipments for each blanket order line. You may define a default value for this field on Reference File category 413. Valid values are:
Y - Blanket shipment scheduling requested;
N - Blanket shipments are based on release interval and number of releases.
CARRIER
Required. This field specifies the carrier used to ship the order. The carrier defaults from the Customer Master File. If entered, the carrier must exist on the Carrier Master File.
CITY TAX CODE
Optional. (Field not displayed in VAT or GST environments.) Used to define the city tax code for the order. If the city tax code is not entered, the city tax rate will be zero.
COMMENTS FLAG
Required. Must be Y (yes) or N (no). This field is used to indicate if header comments are to be added/changed.
COMPANY/WAREHOUSE
Display only. The selling company and warehouse associated with the order. This is the company/warehouse combination entered on the Function Select screen.
CONSOLIDATED INVOICING FLAG
Optional. This field indicates whether you want to automatically create an invoice for this order at shipment time or whether you want to be able to group it with other shipments (for the same bill-to customer) on a consolidated invoice. Valid values are:
Y - Consolidated invoicing desired for this order. Orders will be shipped without automatic invoice generation. This order can be billed collectively (following shipping) through the Consolidated Billing conversation.
N - Consolidated invoicing not desired for this order. An invoice will be created automatically when the order is shipped.
This field defaults from the Function Select screen. If nothing was entered on the Function Select screen, the value will default from the Customer Master File for the customer specified on this order. This value can also be overridden during the Shipping/Billing as well as the Blanket/Backorder Release conversation.
COUNTY TAX CODE
Optional. (This field is not displayed in VAT or GST environments.) This field is used to define the county tax code for the order. If you do not enter the county tax code, the county tax rate will be zero.
CREDIT EXEMPT
Required. Determines whether or not this order will be exempt from further credit checking. Must be either:
Y - Customer is exempt from credit checks or
N - Credit checking must be performed.
Changes may only be made to this flag if you have authority to all hold codes as defined on Reference File category 418, Credit Release Authorization.
CURRENCY CODE
Required. The currency code is defined for the entered customer. The currency code determines the exchange rate to use for the order. This field will only be displayed in a multi-currency environment.
CUSTOMER DISCOUNT PERCENT
Optional. Used to identify the customer price discount percent at the header level. The Discount Percentage defaults from the Ship-to Customer's Name and Address File. If the Discount Percentage field is set to N-No, then the percentage will default from the Bill-to Customer's Name and Address File. This Customer Discount Percentage defaults to each order line. It cannot be greater than the maximum discount limit on the Reference File and the discount will not apply to any bundled items or any line with the Apply Discount Flag set to N-No, do not apply the discount.
CUSTOMER MESSAGE
Optional. Displayed only for order header (line is zero). Used to enter a custom message that is associated with the order. It is printed on the order processing documents based on the print code. The corresponding print code must be entered if a custom message is entered.
CUSTOMER MESSAGE 1, 2, AND 3
Optional. Displayed only for order header (line is zero). Used to identify the customer messages that are associated with a order. Three predefined messages can be entered (message 1, message 2, and message 3). A message code must be entered if a corresponding print code is entered. Messages are defined on Reference File category 324.
CUSTOMER PURCHASE ORDER NUMBER
Optional/Required. This field is optional unless it has been specified at the customer level as a required field. It is used as a reference to the customer's purchase order number. If a number was entered on the Function Select screen, it will be displayed here.
DEFAULT ALL LINES
Required. Indicates if you want to default the required dock date, requested ship date, promised ship date, and expected receipt date to all order lines from the order header. Valid values are:
Y - Yes, default the dates to all order lines that do not have the Firm Date flag set to Y - Yes.
N - No, do not default the dates to all of the order lines, only the ones with the same dates as the header.
EXTENDED COMMENT CODE
Display only. Used to specify which extended, predefined comment is to be used with this order. The comment code must have already been defined through the Extended Comment Maintenance conversation.
EXTENDED COMMENT PRINT CODE
Display only. Indicates which documents will have the extended comments printed on them. The print code must be entered if a predefined extended comment or free-form comment text is entered. Print codes are defined on Reference File category 410.
EXCHANGE RATE
Required (multi-currency environments). Used to define the currency exchange rate associated with the sales order. The exchange rate must not be changed if the currency code is blank. The rate must be defined on Reference File category 132.
EXPECTED RECEIPT DATE
Required. Indicates the date that the customer can expect to receive the goods at their dock. It will default to the promised ship date plus the external lead time.
FILL CODE
Optional. Used to define how to fill the order if an availability problem occurs. Valid values for this field exist on Reference File category 417, but only 0, 1, and 2 have processing behind them. The Fill Code may be left blank. If blank, it is treated as a '0'.
0 - No Preference. This means that the order will be treated as any normal order in the system.
1 - Ship Complete. This fill code causes the order to be released to the warehouse only when all lines have been fully reserved. This might be used when a customer would like the whole order shipped at the same time.
2 - No Backorders Allowed. This fill code causes an order to be released to the warehouse as soon as inventory is reserved. A Backorder Release cannot be created for this order. Once the inventory reserved for this order is shipped, the order is closed.
FIRM PRICE DEFAULT
Required. Used as a default for the firm price flag on newly added sales order lines. Valid values are:
Y - Yes, the prices for the order have been firmed.
N - No, the prices for this order have not been firmed.
FIRM VOLUME DISCOUNT
Required. Indicates whether you can modify the Volume Discount Code or calculate a new Volume Discount Percentage. This depends on whether you have confirmed the price of the order with the customer. Valid values are:
Y- Yes, you can modify the Volume Discount Code or recalculate the newest volume discount percentage available.
N- No, you cannot modify the Volume Discount Code or percentage. The current price of the order has been confirmed with the customer.
FIRST RELEASE DATE
Required (for blanket orders that do not use a schedule). Defines the first release date for a blanket order. The first release date cannot be changed if releases have already been made for the order. The first release date cannot be less than the order date. This field is not relevant for blanket orders that use a shipment schedule.
FREE ON BOARD CODE
Required. Used to define the FOB terms for the order. The description associated with this code will be printed on order paperwork. The code must be defined on Reference File category 419.
G/L LOCATION SHIPMENT TERMS
Required. Used to define delivery terms for the order. The description associated with this code will be printed on order paperwork. The code must be defined on Reference File category 321.
GST INCLUDED
Required. Indicates if prices entered for each line of the order include GST taxes. Valid values are 'Y' (yes) or 'N' (no). If the price includes GST, you must manually enter the price (price code = '6') which includes both sales price and GST. The system defaults the value for this field from the Customer Master File. You must enter an 'N' for Export customers.
HEADER DISCOUNT 1
Optional. Indicates the first header discount applied to the order. If entered, must be a valid discount code from the Discount Master File or a valid header discount template. This discount will only be applied to the order lines if the Apply Discounts flag is set to Y-Yes, apply discounts. This is an order level discount.
HEADER DISCOUNT 2
Optional. Indicates the second header discount applied to the order. If entered, must be a valid discount code from the Discount Master File or a valid header discount template. This discount will only be applied to the order lines if the Apply Discounts flag is set to Y-Yes, apply discounts. This is an order level discount.
HEADER DISCOUNT 3
Optional. Indicates the third header discount applied to the order. If entered, must be a valid discount code from the Discount Master File or a valid header discount template. This discount will only be applied to the order lines if the Apply Discounts flag is set to Y-Yes, apply discounts. This is an order level discount.
HEADER DISCOUNT 4
Optional. Indicates the fourth header discount applied to the order. If entered, must be a valid discount code from the Discount Master File or a valid header discount template. This discount will only be applied to the order lines if the Apply Discounts flag is set to Y-Yes, apply discounts. This is an order level discount.
HEADER DISCOUNT 5
Optional. Indicates the fifth header discount applied to the order. If entered, must be a valid discount code from the Discount Master File or a valid header discount template. This discount will only be applied to the order lines if the Apply Discounts flag is set to Y-Yes, apply discounts. This is an order level discount.
HEADER DISCOUNT PERCENT 1
Display only. Indicates the discount percent associated with Header Discount 1. This percent can be changed in the Discount Maintenance conversation. This Discount Percentage will only be applied to the order line(s) if the Apply Discount Flag is set to Y - Yes, apply discounts.
HEADER DISCOUNT PERCENT 2
Display only. Indicates the discount percent associated with Header Discount 2. This percent can be changed in the Discount Maintenance conversation. This Discount Percentage will only be applied to the order line(s) if the Apply Discount Flag is set to Y - Yes, apply discounts.
HEADER DISCOUNT PERCENT 3
Display only. Indicates the discount percent associated with Header Discount 3. This percent can be changed in the Discount Maintenance conversation. This Discount Percentage will only be applied to the order line(s) if the Apply Discount Flag is set to Y - Yes, apply discounts.
HEADER DISCOUNT PERCENT 4
Display only. Indicates the discount percent associated with Header Discount 4. This percent can be changed in the Discount Maintenance conversation. This Discount Percentage will only be applied to the order line(s) if the Apply Discount Flag is set to Y - Yes, apply discounts.
HEADER DISCOUNT PERCENT 5
Display only. Indicates the discount percent associated with Header Discount 5. This percent can be changed in the Discount Maintenance conversation. This Discount Percentage will only be applied to the order line(s) if the Apply Discount Flag is set to Y - Yes, apply discounts.
HOME/EXPORT FLAG
Required (used for VAT and GST environments). This flag defines the customer as either home or export. The system applies Value Added Taxes (VAT) or Goods and Services Taxes (GST) to home customers only.
LAST MAINTENANCE OPERATOR
Display only. The operator/user who most recently maintained the order. The creation operator/user is used if this field is blanks.
LOAD NUMBER
Optional. This field is used to assign the order to a load. If entered, the load number must exist on the Load Master File, and the carrier and ship zone for the load must be the same as the carrier and ship zone defined for the order.
MESSAGE PRINT CODE 1, 2, and 3
Optional. These fields are displayed only for the order header (line number is zero). They allow you to specify the documents where each of the predefined messages will be printed. The print code must be entered if the corresponding message code is entered. Print codes are defined on Reference File category 410.
MULTI-SITE ORDER FLAG
Required. Specifies whether the sales order will be shipped to many ship-to locations, with items and quantities differing on the ship-to location. Valid values are:
Y - Yes, sales order is a multi-site order.
N - No, sales order is not a multi-site order.
This flag can only be 'Y' (yes) if the order type is 'S' (standing).
NEXT ACTION CODE
Optional. Enter a valid, two-digit code that corresponds to the window you want to display. Windows are defined on Reference File category 032. The default window (action code DF) contains all fields that can be displayed for that window. Custom windows also use action codes. Those windows contain one or more of the fields included on the default window.
NUMBER OF RELEASES
Required (for blanket orders that do not use a schedule). This field defines the number of releases for a blanket order. The release quantity is calculated by dividing the order quantity by the number of releases. For a new order, this information is entered on the Function Select screen.
NUMBER OF SALES ORDERS CREATED
Optional. This field defines the number of sales orders created for a multi-site order.
ORDER CLASS
Required. Used to determine which Accounts Receivable sales order account will be credited when this order is booked. This field defaults to the value defined on Reference File category 413. Valid values are defined on Reference File category D36. Accounts Receivable accounts are defined on Reference File category 302.
ORDER DATE
Required. Used to identify the date of order receipt. The order date cannot be greater than the current date, and the date cannot be changed once the order has been posted.
ORDER NUMBER
Display only. The unique number used throughout the system to identify this customer order.
ORDER STATUS
Display only. The order status of the order. Valid values are defined on Reference File category 403.
ORDER-BY CUSTOMER
Optional. A memo field used to indicate the customer who placed the order.
PAYMENT TERMS CODE
Optional. Used to define the payment terms for the order. If the code includes a discount, it is reflected in the cash discount amount on the recap screen. This field will default from the customer if one is listed. A blank code is also valid. If the VAT declaration point is '2' and the company/location exists on Reference File category M12 with the Payment VAT Review flag set to 'Y', then the payment terms or installments cannot be associated with a draft payment type.
PRICING DATE
Required. Indicates the date the order header was priced. Note: The order line pricing date can vary from the header pricing date. This header Pricing Date can default from the system date, the Order Date , the Customer Requested Date, or the Promised Ship Date depending on the defaults setup on Reference File category 412.
PROMISED SHIP DATE
Required. Used to define the date when goods should be shipped to the customer. This date is also used for analysis of inventory availability in the Requirements Planning and Master Scheduling modules.
PST CODE
In VAT environments, the system displays the VAT Declaration Point field. In GST environments, the system displays the Province Sales Tax Code field. PST tax codes must be defined on Reference File category 348.
PST EXEMPT
Optional (This field does not display in VAT environment.) Enter the customer's exemption number if the customer qualifies for any special tax exemption or Provincial Sales Tax (PST) exemption or reduction.
QUOTE ACKNOWLEDGMENT RELEASE
Display only. Indicates if the customer requires a quote acknowledgment. Valid values are Y - Yes and N - No.
REFERENCE ORDER NUMBER
Optional. This field provides a reference to a previous order number.
RELEASE INTERVAL
Required (for blanket orders that do not use a schedule). Defines the number of days between each release of a blanket order. For a new order, this information is entered on the Function Select screen. This field is not relevant for blanket orders that use a schedule.
RELIEF CODE
Required. Used to identify whether the order will be filled from a manufacturing balance or a distribution balance. Must be one of the following:
M - Manufacturing balance
D - Distribution balance.
For a distribution warehouse, this field must be D. For a manufacturing warehouse, the value defaults from the Warehouse Description File (IC170M). This default can be changed until a sales order line is added After that, this field is no longer maintainable. You must use a relief code D if you want to reserve lots for the order or ship direct.
REQUESTED DOCK DATE
Optional. Indicates the date the customer wants the goods to arrive on their dock. If entered, this date must be greater than or equal to the order date. This date, if entered, is used in calculating the required ship date.
REQUIRED SHIP DATE
Required. Indicates the date that you must ship an order's goods so that they arrive at the customer's dock by the requested dock date. If a requested dock date is entered, the required ship date is calculated by subtracting the external lead time from the requested dock date. If the requested dock date is blank, the required ship date is calculated by adding the internal lead time to the current date. You decide which internal and external lead time to use on Reference File category 412.
REVIEW/EXPIRATION DATE
Optional. Used to identify the review/expiration date of the order. The date must be greater than the order date.
RMA NUMBER
Optional. This is the number that will be used throughout the system for tracking a customer's returned merchandise. If you enter this program via F18-SO Maintenance from the RMA Receipt Control Program (OP215E), the RMA number will default for you. No validation is performed against this field.
SALES ANALYSIS NUMBER
Optional. Used to classify sales orders for custom reporting. It is not used by the Sales Analysis module.
SALES ORDER ACKNOWLEDGMENT DOCUMENT FORMAT
Required. This field indicates the format in which the sales order acknowledgment will be generated. Document format codes are defined on Reference File category G61. The default value for this field retrieved from the Customer Address File. Valid values are:
P - Print paper only
E - Electronic transmission only
B - Both paper and electronic format
If the customer is not an EDI customer, the only valid value is P.
SALES ORDER ACKNOWLEDGMENT CODE
Required. This field is used to indicate when the sales order acknowledgment for this order will be printed. Sales order acknowledgment release codes are defined on Reference File category G62. The value of this field defaults from the Customer Master File (which defaults from Reference File category 029). Valid values are:
H - Hold indefinitely
I - Immediate release
N - Release at end of the day
SALES ORDER HOLD CODE
Optional. This field allows for a hold to be placed on a sales order. For a change transaction, you must be authorized to change the hold code. Hold codes are maintained on Reference File category 402. Valid values are:
A - Administrative
C - Past Due Accounts Receivable
D - Over Credit Limit
E - Over Order Limit
F - Future Order
Q - Quote
H - Customer
I - EDI Order
P - EDI Price
SALES ORDER PICKER RELEASE
Required. Used to define when the sales order picker will be generated. Valid values are defined on Reference File category 416. A warning message will be printed if the code is not "hold indefinitely" for standing orders (order type = S) or blanket orders (order type = B). The field must be "hold indefinitely" for these orders, since pickers should not be printed. If picker is not on hold, it will be generated if any inventory for a warehouse ship line is reserved.
SALESPERSON 1 CODE/SALESPERSON 2 CODE
Salesperson 1 is required; Salesperson 2 is optional. Associates salesperson(s) with the order. The description for this code will be printed on order paperwork. Codes must be defined on Reference File category 315. The values in these fields will default to the salesperson fields for each line. The salesperson for each line can be changed on the line detail screen. The Sales Analysis module analyzes orders based on the salesperson for each line, rather than for the order header.
SHIP DOCUMENT PROCESS CODE
Optional. Indicates how your shipping document will be processed. Process codes can either be system-defined or user-defined; they are maintained on Reference File category G98. Four valid system-defined process codes are: Bill of Lading, Packing List, Packing Label, and Shipping Label.
SHIP REASON CODE
Required. Used to specify the reason why an order is being shipped. The ship reason code defaults from Reference File category 413, but you may override it. If changed, the new ship reason code will be validated against Reference File category M11.
SHIP VIA CODE
Required. Used to define the method for shipping the order. The description associated with this code will be printed on order paperwork. The code must be defined on Reference File category 319.
SHIP ZONE
Required. This field specifies the ship zone into which the order will be shipped. The ship zone defaults from the Customer Master File. If entered, the ship zone must exist on Reference File category G92.
SHIPMENT ROUTE
Required. Used to define the route for shipping the order. The description for the code is printed on order paperwork. The code must be defined on Reference File category 320.
SHIPMENT TYPE
Required. This field is used to indicate whether the order is to be shipped to the customer from the warehouse or directly from the vendor. If the relief code is from the manufacturing balance (M), then the shipment type must be a warehouse ship.
Note that the shipment type can vary by line for a distribution relief code is the order is not configured. Furthermore, the value on the header may be different from the value associated with each order line.
SHIPPING TERMS
Required. Used to define delivery terms for the sales order. The description associated with this code will be printed on order paperwork. The code must be defined on Reference File category 321.
SPREAD PURCHASE ORDER NUMBER
Optional. This field is used as a reference to the customer's multi-site purchase order number.
STATE TAX CODE
Optional. (This field is not displayed in VAT or GST environments.) This field is used to define the state tax code for the order. If you leave this field blank, the system defaults the tax rate to zero. State tax codes must be defined on Reference File category 304.
TAX EXEMPT CERTIFICATE NUMBER
Optional (This field is Exempt in US tax environment and PST Exempt in GST environment. This field does not display in VAT environment.) Enter the customer's exemption number if the customer qualifies for any special tax exemption or Provincial Sales Tax (PST) exemption or reduction. The tax or PST exempt certificate number defaults from the customer. It is retrieved from the Ship-to Customer; or if blank then it is retrieved from the Bill-to Customer.
VALUE ADDED TAX ON GIFTS
Required. (Displays only in VAT environments.) This field determines if the system charges the customer VAT on any gifts. Valid values are 'Y' (yes) and 'N' (no). If you enter 'Y', you must enter the value of the gift item on the appropriate line; the system does not include the value in the sales total. The system defaults the value in this field from the Customer Master File. You must enter 'N' for export customers (Home/Export field = 'E').
VAT DECLARATION POINT
Required. (Field displays only in VAT environments.) Indicates when a VAT is declared. Valid values are:
1 - VAT declared when the invoice is created.
2 - VAT declared when the payment is made.
VAT INCLUDED
Required. (Field is VAT Included or GST Included depending on the environment; otherwise, COUNTY is displayed.) Indicates if prices entered for each line of the order include the VAT or GST taxes. Valid values are 'Y' (yes) or 'N' (no). If the price includes VAT or GST, you must manually enter the price (price code = '6') which includes both sales price and VAT or GST. The system defaults the value for this field from the Customer Master File. You must enter an 'N' for Export customers.
VOLUME DISCOUNT BASED
Display only. Indicates the basis for calculating this volume discount. Volume discounts can be based one of four things: total units sold, total sales amount, total weight for the sale, or total volume for the sale. The volume discount calculation basis is defined on the Discount Master file. Valid values are on Reference File category G87.
VOLUME DISCOUNT CODE
Optional. Indicates the volume discount applied to the order. If entered, must be a valid discount code from the Discount Master File or a valid volume discount template. This discount will only be applied to the order lines if the Apply Discounts flag is set to Y-Yes, apply discounts. This is an order level discount. The Volume Discount Code defaults from the customer. It is retrieved from the Ship-to Customer; or if blank there it is retrieved from the Bill-to Customer. If no default was found on either customer, it will default from templates using Reference File category G86.
VOLUME DISCOUNT PERCENT
Display only. Indicates the discount percent associated with the volume discount code. This percent can be changed in the Discount Maintenance conversation. This Discount Percentage will be applied to all of the order lines that have the Apply Discount Flag set to Y - Yes, apply discounts.
WAREHOUSE
Display only. This field indicates the selling for the line. This Warehouse along with the Company were entered on the Function Select screen.
COMMAND KEYS
F3 - Exit program without processing the entered data.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F15 - Clear all fields that you have just entered in order to enter new data.
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