OP100S07 - Comments
WILLIAMS CO 001 ORDER PROCESSING BEF 7/31/94
DSP01 WHS BEL SALES ORDER MAINTENANCE RECAP
Order 028074 00 Type REG
Bill-to C01 ANDERSEN Ord Sts RLS
Ship-to ......................................................................
Line AC : SALES ORDER COMMENTS Type REG :
: Order 028074 00 Ord Sts RLS :
AC Lin : Bill-to C01 ANDERSEN :
CD No : Ship-to C01 ANDERSEN :
001 : :
: Line :
002 : Mfg Dst :
: Print Print :
003 : Code Code Order Comments :
: 0 1 PACK ALL LIKE BOLTS SEPARATELY
004 : 0 1 :
: 0 1 :
005 : :
: :
006 : Next Action Code :
: F3=Exit F4=Prompt F15=Rekey Data :
F5=Sing : :
: :
MPC7453 :....................................................................:
This screen is used to specify what text will be printed on sales order documents. Four types of text can be specified:
o Predefined Extended Comment. Extended comments are defined through the Extended Comments Maintenance option on the Distribution Control Menu. You can associate one extended comment with each sales order or sales order line. To use an extended comment, enter the code for that comment in the Comment Code field. The short description of the comment will be copied into the Order Comments field. The long description will be printed on the documents as specified in the corresponding print code.
o Comments. Up to 99 free-form comments can be printed for each sales order. An additional 99 comments can be printed for each line of the order. These comments are printed on order processing documents as specified in the print code. To enter a free-form comment, simply type the text in the Order Comments field.
o Predefined Messages. Three pre-defined messages can be associated with the sales order. Each message is associated with a message code. Message codes, and the text associated with each code, are defined on Reference File category 324. For each message code you enter, you must also enter a print code that will determine the documents where the corresponding message will be printed.
o Custom Message. You can create one custom message to be printed on the order. The text and print code for this message are entered immediately below the fields for the predefined messages.
To maintain comments for a specific sales order line, type the action code 'CM' in the AC CD field next to the line you want to comment about and press the Enter key. To maintain comments for the entire sales order, type the action code 'CM' in the Header AC field and press the Enter key.
ORDER TYPE
Display only. Indicates whether the order is a blanket order, regular customer order, blanket order release, or standing order.
SALES ORDER RELEASE NUMBER
Display only. The unique numbers that identify a sales order release. The first part of the number identifies the sales order. The last two digits represent the sales order release. For a regular order, the last two digits are zeros. For a blanket order or backorder, the last two digits indicate the release. For each backorder release, the release number is increased by one.
ORDER STATUS
Display only. Indicates if the order is new, open, partially shipped, fully shipped, closed, or canceled.
BILL-TO CUSTOMER NUMBER/CUSTOMER NAME
Display only. The customer that will be billed for the order.
SHIP-TO CUSTOMER NUMBER/CUSTOMER NAME
Display only. The customer to which the ordered goods will be shipped.
PART NUMBER/PART DESCRIPTION
Display only. These fields are displayed only when comments are being maintained for a sales order line. They indicate the item that is being ordered on the corresponding line.
LINE NUMBER
Optional. The line for which comments are currently displayed. For header comments, the line number is zero. To view comments for another line, type that line number in this field and press Enter. The line number must be an existing, open line number for the order.
MFG PRINT CODES
Optional. This field is only displayed for configured items. Indicates the manufacturing documents on which the comment will be printed. The print code must be entered if a predefined comment code, free-form order comment, predefined customer message code, or customer message text is entered.
DST PRINT CODE
Optional. Indicates the order processing documents on which the comment will be printed. The print code must be entered if a predefined comment code, free-form order comment, predefined customer message code, or custom message text is entered.
ORDER COMMENTS
Optional. The comment text that will be printed for the sales order line (or sales order). You can change any text in this field by typing over the displayed characters. The text will be printed on order processing documents based on the corresponding print code.
NEXT ACTION CODE
Optional. Enter a valid, two-digit code that corresponds to the window you want to display. Windows are defined on Reference File category 032. The default window (action code DF) contains all fields that can be displayed for that window. Custom windows also use action codes. Those windows contain one or more of the fields included on the default window.
COMMAND KEYS
Enter - Process changes to screen.
F3 - Exit program without processing the entered data.
F4 - Used to list valid values for field prompted.
F15 - Clear all fields that you have just entered in order to enter new data.
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