WILLIAMS ORDER PROCESSING 7/01/95
DSP01 POSTBILLING AND MEMO ENTRY SELECT
Company/Warehouse 001 BEL
Bill-to Customer A-1
Ship-to Customer Ordered-by
Control Quantity
Reason Code
Document Type IN
F2=Command F3=Exit F4=Prompt F8=Recover Document
F15=Rekey Data F20=Add Ship-to Cst
This screen identifies the company, warehouse, document type, and customer for the entry.
COMPANY/WAREHOUSE
Required. Used to define the selling Company-warehouse for the document being entered. The company-warehouse must have a valid warehouse description, and must have an associated accounting calendar. In addition, the user must be authorized to the company-warehouse.
BILL-TO CUSTOMER
Required. The invoice, debit/credit memo, or cash sale will appear on the account for this customer. Billing information must be defined for a customer before that customer can be used as a bill-to location. Defaults to the default bill-to customer defined on the Customer Master File for the ship-to customer.
SHIP-TO CUSTOMER
Optional. The customer location where any goods associated with this document were delivered. If you leave this field blank, it will default to the value in the Bill-to Customer field.
Any customer already defined in the system may be specified as the ship-to customer. To define a new ship-to customer at this time, press F20-Add Ship-to. This function key accesses the Customer Master Maintenance conversation. After you enter information for the new customer, you will return to the order entry screen.
Depending on the flag set on the bill-to customer's Customer Master File record, you may be restricted to entering a bill-to/ship-to combination for which a relationship has already been defined.
ORDERED-BY CUSTOMER
Optional. The customer who placed the order. This field has no effect on system processing. It is validated only if the validate option is specified on Reference File category 447. If the field is validated, any customer number entered in the field must exist on the Customer Master File. (To define a new customer from this conversation, press F20.) Defaults to the default ordered-by customer defined on the Customer Master File for the ship-to customer.
CONTROL QUANTITY
Optional. If entered, a warning message will be displayed on the recap screen if the total document quantity does not equal the control quantity.
REASON CODE
Required. Used to identity an adjustment code associated with the document. For invoices and cash sales, the adjustment reason code defaults to the reason code on the OP system defaults record.
DOCUMENT NUMBER
Displayed only if F8 is pressed to recover a document. Enter the number of the document to be recovered.
BOOK CODE
May be Optional or Required depending on the specific company/location. For system assigned journal numbers, if the book code is required it will be used to make up the journal number. If not required, the default book code for the company/location is used.
DOCUMENT TYPE
Required. Enter the document type to be recorded. This field will be validated against Reference File category 329 based on the group of the document type. The document must be either an invoice, credit memo, debit memo, or cash sale. If the VAT declaration point is '2' and the company/location exists on Reference File category M12 with the Payment Time VAT Review flag set to 'Y', the document type must have a valid sector on Reference File category 329 and on Reference File category M19. The sector type must be '1'.
COMMAND KEYS
Enter - Process request.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program and return to menu.
F4 - Used to list valid values for field prompted.
F8 - Recover document. Allows a document number to be entered to recover a document.
F8 - Cancel recovery. Cancel recovery mode.
F15 - Clear all fields that you have just entered in order to enter new data.
F20 - Enter the Customer Master Maintenance Program to add a ship-to customer.
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