WILLIAMS CO 001 ORDER PROCESSING 1/01/95
DSP01 WHS BEL OPEN ORDER SHIPPING/BILLING HEADER
Order 006432 00 001 Ord-by Type REG
Bill-to A-1 Ship-to A-1 Order Status OPN
A-1 GOLF WORLD A-1 GOLF WORLD
345 SLICE DRIVE 345 SLICE DRIVE
MYRTLE BEACH, SC 70707 MYRTLE BEACH, SC 70707
BEL BELGIUM BEL BELGIUM
FOB FB FREE ON BOARD Terms CD Cash on Delivery
Ship Via VAN VAN DELIVERY Route R2 Shipment Route£2
Slspsn1 SL2 Mark Holmes Slspsn2
Cust PO Spread PO
A/R Code A1 Doc Typ IN Ship Rsn SA SALES
BOL Rel I Ship Typ W Crd Exmt N VAT on Gifts Y
Consol Invoice Y Inv Fmt P SA No VAT Decl Pt 1
Ship Date 14/01/95 Inv Rel I VAT included N
Doc Date 14/01/95 Pmt Trms P1 7,000 % 010 030 EOM AN
Due Date 02/03/95 Firm Prc N ESL Cat Incl Y Hm/Exp H HOME
Disc Date 24/01/95 Fill Cd Stk Loc Curr Cd BEF
Prc Date 14/01/95 Comments N BO Prty Exch Rte 1.00000
F4=Prompt F8=Select BOL F11=Recap F13=Cancel Shipment
F15=Rekey Data F18=Prc/Disc Detail F21=Direct Dist
This is the header screen for the Open Order Shipping/Billing and Open Order Billing conversations. The Open Order Shipping/Billing conversation allows you to simultaneously ship and bill an individual order shipment (shipping/billing mode). The Open Order Billing conversation allows you to bill an order shipment that has been shipped, but not billed, using the Shipping Workbench (billing mode).
This screen displays general shipping and billing information. This information is used to format the open item header record. Information from the sales order header is initially displayed, however, these values may be overridden.
COMPANY/WAREHOUSE
Display only. The warehouse that is sourcing the shipment.
ORDER SHIPMENT
Display only. This field is the order shipment for which shipping and/or billing information is being entered. It was specified on the Function Select screen. An order shipment is a line or lines on a sales order that have the same promised ship date, ship via code, route, sourcing warehouse, and carrier and are within the ship via capacity.
ORDERED-BY CUSTOMER NUMBER
Display only. A memo field used to document the customer who placed the order. It was specified when the order was created.
ORDER TYPE
Display only. Indicates whether the order is a regular customer order, a blanket order, or a backorder. Decodes for the order type are defined on Reference File category 401.
BILL-TO CUSTOMER NUMBER
Display only. The customer that will be billed for the shipment. The associated invoice will appear on this customer's account. It was specified when the order was created. See the extended text for information on the bill-to/ship-to relationship.
BILL-TO CUSTOMER NAME
Display only. The name of the customer who will be responsible for paying for this shipment. The name is retrieved from the Customer Master File.
BILL-TO ADDRESS
Required. It defaults from the bill-to customer's Customer Master File record but can be changed. Any change will affect only the documents for this shipment; the Customer Master will not be changed. The invoice will be sent to this mailing address:
Line 1 - Contains the first line of the address.
Line 2 - Contains the second line of the address.
Line 3 - Contains either a third, free-format address line or formatted fields for city, state, and zip code. The format of line 3 is determined by the address format specified on Reference File category 133. If city, state, and zip code are displayed (US address format), then the state code is defined on Reference File category 326. If you are using US address format for a Canadian customer, leave two spaces at the beginning of the zip code field.
Line 4 - Country code and description. Country codes and descriptions are defined on Reference File category 007.
SHIP-TO CUSTOMER NUMBER
Display only. The customer to which the ordered goods will be shipped. It was specified when the order was created. See the extended text for information on the bill-to/ship-to relationship.
SHIP-TO CUSTOMER NAME
Required. The customer name to be printed on the shipping documents. This field defaults from the ship-to customer's Customer Master File record. It can be changed. The change will affect only documents for this shipment; the Customer Master File will not be changed.
SHIP-TO CUSTOMER ADDRESS
Required. This address will be printed on the shipping documents for the order. It defaults from the ship-to customer's Customer Master File record but can be changed. Any change will affect only the documents for this shipment; the Customer Master will not be changed.
Line 1 - Contains the first line of the address. No validation is performed.
Line 2 - Contains the second line of the address. No validation is performed.
Line 3 - Contains either a third, free-format address line or formatted fields for city, state, and zip code. The format of line 3 is determined by the address format specified on Reference File category 133. If city, state, and zip code are displayed (US address format), then the state code must be defined on Reference File category 326. If you are using US address format for a Canadian customer, leave two spaces at the beginning of the zip code field.
Line 4 - Country code and description. The entered country code must be defined on Reference File category 007. The description associated with the code is retrieved from the Reference File and displayed on the screen.
ORDER STATUS
Display only. Indicates whether the order is open, partially shipped, fully shipped, or closed. Order status codes and decodes are defined on Reference File category 403.
FREE ON BOARD CODE
Required. Define the FOB terms for the shipment, which specify when the legal transfer of possession occurs. The description associated with this code will be printed on shipment paperwork. FOB codes are defined on Reference File category 225.
SHIPMENT TERMS CODE
Required. Defines delivery terms for the shipment. The description associated with this code will be printed on shipment paperwork. Shipment terms codes are defined on Reference File category 321.
SHIP VIA CODE
Required. Defines the shipping method. Ship Via codes are defined on Reference File category 319. The description associated with this code will be printed on shipment paperwork.
SHIPMENT ROUTE
Required. Defines the route to be used for shipping the order. The description for the code will be printed on shipment paperwork. Codes are defined on Reference File category 320.
SALESPERSON CODE 1 AND 2
Required for salesperson 1; optional for salesperson 2. Used to associate salespersons with the order. Codes are defined on Reference File category 315. These fields will be defaulted to the salesperson fields for each line. The salesperson(s) associated with each line can be changed on the line detail screen. The Sales Analysis module uses the salesperson from the line, rather than from the header.
CUSTOMER PURCHASE ORDER NUMBER
Optional. Used as a reference to the customer's purchase order number. This value is printed on the order paperwork.
SPREAD PURCHASE ORDER DOCUMENT
Optional. Used as a reference to a customer's multi-site purchase order.
ACCOUNTS RECEIVABLE CODE
Required. Determines the accounts receivable account in which the transaction receivable amount will be recorded. The default value is retrieved from the Customer Master File. Codes are defined on Reference File category 333.
DOCUMENT TYPE
Display only. Indicates whether the document represents an invoice (IN) or cash sale (CA). This code was entered on the Function Select screen.
SHIP REASON CODE/DESCRIPTION
Required. Used to specify the reason why an order is being shipped. The ship reason code defaults from Reference File category 413, but you may override it. If changed, the new ship reason code will be validated against Reference File category M11. The description associated with this code will be printed on shipment paperwork.
BOL RELEASE CODE
Required. Indicates when you want the bill of lading to printed. Valid values are found on Reference File category G63.
SHIPMENT TYPE
Display only. This field indicates whether the shipment is from the warehouse or directly from a vendor. If the relief code is from the manufacturing balance (M) then the shipment type must be a warehouse ship. Because the shipment type is decided at the line level, the shipment type on the header may be different from that associated with each of the order's lines.
CREDIT EXEMPTION
Required (in the shipping/billing mode). Display only (in billing mode). This field indicates whether this order will be exempt from credit checking. Valid values are:
Y - Yes, this order is exempt from further credit check processing;
N - No, this order is not exempt from credit check processing.
NOTE:
In VAT environments, the system displays this field as VAT On Gifts; otherwise, the system displays the Tax Exempt Certificate Number field.
TAX EXEMPT CERTIFICATE NUMBER
Optional. The system uses this field to define the customer tax exempt number. The system does not perform validation on this field.
VAT ON GIFTS
Display only. This field determines if the system charges the customer a value added tax (VAT) on any gifts. Valid values are 'Y' (yes) and 'N' (no). If you enter 'Y', you must enter the value of the gift item on the appropriate line; the system does not include the value in the sales total. The system defaults this field from the parent sales order header. On that screen, you must set this field to 'N' for export customers (Home/Export field = 'E').
CONSOLIDATED INVOICING FLAG
Required. This field indicates whether you want to use the Consolidated Invoicing feature to bill this shipment on an invoice with other shipments for the same bill-to customer. Valid values are:
Y - Consolidated invoicing requested. Order shipments will be shipped without automatic invoice generation. Invoices may be generated collectively at a later time through the Consolidated Billing conversation.
N - Consolidated invoicing not requested for this order shipment. An invoice will be created automatically when the order shipment is shipped.
This field defaults from the Function Select screen if a value was specified, otherwise, it will default from the order shipment being shipped. This flag can be changed at any time prior to shipping a line.
INVOICE DOCUMENT FORMAT
Optional. This field indicates the format in which the invoice will be generated. Document format codes are maintained on Reference File category G61. The default value for this field is P (paper form). Valid values are:
P - Print on paper only
E - Electronic transmission only
B - Both paper and electronic format
This value must be 'P' is the customer is not setup as an EDI customer. A value of 'N' is only valid for BOLs.
SALES ANALYSIS NUMBER
Optional. Used to classify sales for sales analysis purposes.
NOTE:
In VAT environments, the system displays the VAT Declaration Point field. In GST environments, the system displays the Province Sales Tax Code field. Otherwise, the system displays the State Tax Code field.
STATE TAX CODE/PROVINCE SALES TAX CODE
Optional. The system uses this field to define the state tax or province sales tax (in a GST environment) applied to this release. If you leave this field blank, the system sets the tax rate to zero.
VAT DECLARATION POINT
Display only. (This field displays only in VAT environments.) This field indicates when a VAT is declared. Valid values are:
1 - VAT declared when the invoice is created;
2 - VAT declared when the payment is made.
SHIP DATE
Required. The date on which the shipment took place. It must be less than or equal to today's date. The default value is today's date.
INVOICE RELEASE CODE
Required. This field indicates when the invoice or cash sale document will be generated. Valid release codes are defined on Reference File category 444. Valid values are:
H - Hold indefinitely. The document will not be printed until the release code is changed.
I - Immediate. The document will be printed immediately after the shipment is entered.
N - End-of-day. The document will be printed along with other documents during end-of-day processing.
The default for this value is defined on the Customer Master File.
NOTE:
In VAT environments, the system displays the VAT Included field. In GST environments, the system displays the GST Included field. Otherwise, the system displays the County Tax Code field.
VAT INCLUDED/GST INCLUDED
Display only. Indicates if VAT or GST is already included in the prices entered for each line of the order. Valid values are 'Y' (yes) and 'N' (no). If VAT or GST is included in the price, you must manually enter the VAT for any gift items (there is no 'GST on gifts'). The system defaults the value in this field from the Customer Master File. The field must be 'N' for export customers (Home/Export field = 'E').
COUNTY TAX CODE
Optional. This field defines the county tax for this release. If you do not enter the county tax code, the system defaults the county tax rate to zero.
DOCUMENT DATE
Required. Used to define the document date of the document being entered. It cannot be changed after lines have been posted for the shipment. The document date must fall within the valid range of accounting dates listed on Reference File category 336.
PAYMENT TERMS CODE
Optional. Used to define the payment terms for the sales order. Codes are defined on Reference File category 323. If the terms include a discount, it is reflected in the cash discount amount on the Recap screen. If the VAT declaration point is '2' and the company/location exists on Reference File category M12 with the Payment Time VAT Review flag set to '2', payment terms or installments cannot be associated with a draft payment type.
NOTE:
In VAT and GST environments, the system displays the Authorization Number field. Otherwise, the system displays the City Tax Code field.
CITY TAX CODE
Optional. Used to define the city tax to be applied to this order. If the city tax code is not entered, the city tax rate will be zero. This field is not displayed for VAT environments.
AUTHORIZATION NUMBER
Required. This field is required if an exonerated or suspended VAT code is used for any line of the sales order (only exonerated is valid in a GST environment.) This field contains the authorization number provided by the tax authority that granted the exoneration or suspension. In a VAT environment if ESL/SSD processing is used when an EC transaction is identified, then this field will contain the VAT registration number of the Bill-to customer in the Ship-to country.
DUE DATE
Required. Used to identify the due date of the document. This date is calculated based on the payment terms, but it may be overridden. The due date cannot be less than the document date.
FIRM PRICE CODE
Required. Used to identify if repricing will occur in subsequent sales order maintenance or shipping for this order. Valid values are:
Y - Repricing will not occur and changes to price values are not allowed;
N - Repricing will occur.
ESL CATEGORY
Optional. This field will only be validated in a VAT environment if the ESL/SSD flag on Reference File category 133 is set to ‘Y’. This field is used for information purposes, but it will be validated against Reference File category M09. It allows you to distinguish between four type of ESL transactions:
1 - Intracommunity dispatches other than those used to perform a service.
2 - Intracommunity dispatches used to perform a service.
3 - Intracommunity dispatches from your home country to another EC country in order to undergo a service.
4 - Triangulation dispatches.
INCLUDE ON ESL
Required. This field will only be validated in a VAT environment when the ESL/SSD flag on Reference File category 133 is set to ‘Y’ and you are in a VAT environment. This field is defaulted to ‘Y’. It allows you to exclude a transaction from the ESL report. Valid values are:
Y - Yes, print the transaction on the ESL transaction.
N - No, do not print the transaction on the ESL transaction.
HOME/EXPORT FLAG
Optional. Used for VAT environments. This flag defines the customer as either home or export. Value added taxes are applied to home customers in a VAT environment.
DISCOUNT DATE
Required. Used to identify the date the cash discount was applied to the order. A discount date cannot be entered if the customer's Allow Discounts flag is N. The date is calculated based on the document date and payment terms, but it can be overridden. The discount date cannot be less than the document date or greater than the due date.
FILL CODE
Optional. Used to define how to fill the order if an availability problem occurs. Valid values for this field must exist on Reference File category 417, but only '0', '1', and '2' have processing behind them.
0 - No Preference. This means that the order will be treated as any normal order in the system.
1 - Ship Complete. This fill code causes the order to be released to the warehouse only when all lines have been fully reserved. This could be used when a Customer would like the whole order shipped at the same time.
2 - No Backorders Allowed. This fill code cause an Order to be release to the warehouse as soon as some inventory was reserved. A Backorder Release cannot be created for this order. Once the inventory reserved for this order is shipped, the order is closed.
STOCK LOCATION
Optional. Used to define the stock location at the header level. If a stock location is not entered for a line, it will default to this stock location.
CURRENCY CODE
Display only. The currency associated with this customer. This code determines the exchange rate to be used for the document.
PRICING DATE
Required. Indicates the date the order header was priced. This header pricing date can default from the system date, the order date , the customer requested date, or the promised ship date depending on the defaults setup on Reference File category 412. Note: The order line pricing date can vary from the header pricing date.
COMMENTS FLAG
Required. Indicates if header comments are to be added or changed. Valid values are Y (yes) or N (no). If you enter a Y in this field, the Comment screen will be displayed when you press Enter. If you leave this field N, the multi-line screen will be displayed.
BACKORDER PRIORITY
Optional. Used to determine the order's priority when the Automatic Order Release program tries to reserve to the backordered Sales Order Lines.
EXCHANGE RATE
Required (multi-currency environments). Defines the currency exchange rate to be associated with the document. You must leave this field blank if the currency code is blank.
COMMAND KEYS
Enter - Validate entered values.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F8 - Display the Bill of Lading Document Selection window (BOLPTS01) where they can be maintained for this shipment. (This command key is only available in shipping/billing mode.)
F11 - Display the recap screen. (This command key is only available in billing mode.)
F13 - Cancel the shipment currently being displayed (in shipping/billing mode). Cancel the billing for the shipment currently being displayed (in billing mode).
F15 - Clear all fields that you have just entered in order to enter new data.
F18 - Display the detailed discount information in the Shipping/Billing Header Window (OBHEADER).
F21 - Display direct distribution shipping information in a pop-up window (DIRCTS01) where it can be maintained for this order.
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