WILLIAMS ORDER PROCESSING 2/15/93
DSP01 EDC SHIPPING CONFIRMATION DETAIL
Doc I Inv
Typ Order No Bill-to Cust Total Weight Total Volume Freight Amount R Fmt S
CHI900 00 MABCHI .00 .00 I P
CHI901 00 MABCHI .00 .00 I P
CCC810 00 MABCORP .00 .00 I P
CCC811 00 MABCORP .00 .00 I P
004562 00 PBCUST01 .00 .00 I P
004591 00 PBCUST01 .00 .00 I P
005068 00 AC-SOMALIA 20.00 15.00 I P
IN 005080 00 PBCUST01 215.00 45.00 I P X
005607 00 BILLTO 80.02 60.01 I P
005641 00 BILLTO 80.02 60.01 I P
F2=Command F3=Exit F4=Prompt F8=Select BOL
F15=Rekey Data F22=End Tran
This screen allows you to confirm shipment for billing/shipping transactions entered through Electronic Data Collection. It also allows you to confirm shipping information for EDI Receipts used for direct distribution sales orders.
It is used to enter the document type (cash or invoice), freight amount, and invoice release code for each transaction. This information is necessary to complete the transaction. Once the information has been entered for a transaction, the inventory, sales order, customer and open item files are updated for the Electronic Data Collection transactions.
You may also maintain bill of lading print options such as choosing BOL recipients and deciding the appropriate document formats for each. This can be done by selecting a transaction and pressing F8-Select BOL.
DOCUMENT TYPE
Required. This field is used to identify the document that should be generated for the shipment. The type must be cash or invoice. Document type codes are defined on Reference File category 328. Cash can be specified only if this customer's account class is defined as Cash. Invoice can be specified only if the account class is Accounts Receivable.
ORDER NUMBER/RELEASE NUMBER
Display only. The number of the sales order for which items will be shipped.
BILL-TO CUSTOMER NUMBER
Display only. The customer that is being billed for the shipment.
TOTAL WEIGHT
Display only. The total weight of all items included in this shipment. This total is calculated from the weight of each item stored on the Part Master File. Weight and volume information can be used to determine the correct freight amount.
TOTAL VOLUME
Display only. The total volume of all items included in this shipment. This total is calculated from the volume of each item stored on the Part Master File. Weight and volume information can be used to determine the correct freight amount.
FREIGHT AMOUNT
Optional. The freight amount to be charged for this shipment. It must be numeric with the correct number of significant digits and decimal places. It cannot be negative. The part number's freight amount is retrieved from Reference File category 413 and listed on the associated document.
The following conditions must also be met:
o The part must be an existing, active part on the Part Master File and Warehouse Balance File.
o The part must be salable (Price Code cannot equal 0).
o A sales account must exist on the Reference File based on the freight part's product class code and the default adjustment code for the shipment.
INVOICE RELEASE CODE
Required. This field indicates when the invoice will be generated. Valid release codes are defined on Reference File category 444. The default value for this field is taken from the Customer Master File. Valid values are:
H - Hold indefinitely. The document will not be printed until the release code is changed.
I - Immediate. The document will be printed immediately after the shipment is entered.
N - End-of-day. The document will be printed along with other documents during end-of-day processing.
INVOICE DOCUMENT FORMAT
Required. This field indicates the format in which the invoice will be generated. Document format codes are maintained on Reference File category G61. The default value for this field is retrieved from the Customer Master File. The only valid values for this field are:
P - Print on paper only
E - Electronic transmission only
B - Both paper and electronic format
This value must be 'P' unless the customer is setup as an EDI customer. A value of 'N' is only valid for BOLs.
SELECT
Optional. This field allows you to view BOL print information for a specific transaction. Place an 'X' in the Select field next to the appropriate transaction and press F8.
COMMAND KEYS
Enter - Process request.
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program and return to menu.
F4 - Used to list valid values for field prompted. This Function Key is disabled once there are no records in the subfile.
F8 - Display bill of lading print options in a pop-up window (BOLPTS01) where they can be maintained for the selected shipment. To view this window, you must enter an 'X' in the Select field of a specific transaction.
F15 - Clear all fields that you have just entered in order to enter new data.
F22 - Used to end the current transaction.
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