WILLIAMS CONSOLIDATED BILLING 2/09/96
DSP01 SELECT
Selection Criteria
Company/Warehouse 001 BEL
Bill-to Customer A-1
Ship-to Customer
Ship-to Country
Currency Code USD
A/R Code
Book Code AR
VAT Included Flag N
Home/Export Flag
Ship Reason Code AB
Document Type IN
F2=Command F3=Exit F4=Prompt F15=Rekey Data
This is the first screen of the Consolidated Billing conversation. This conversation allows you create a single invoice for multiple shipments. Consolidation is done by Customer; however, depending on the selection criteria you enter, different shipments will be eligible for consolidation.
Orders will appear for collective invoicing only if the Consolidated Invoicing flag was set to Y (yes) at the time the order was shipped. The orders must also meet any selection criteria that you specify.
The Function Select screen (OP290S01) allows you to establish criteria from which to select orders for billing consolidation. Any order selected on the Detail screen (OP290S03) will be billed on this invoice.
If a record for this company/location exists on Reference File category M12, then the next document number will be generated by an external program entered in this category. Otherwise, the document number will be system generated based on Reference File category 440 and will be displayed once a valid consolidation request is processed. The document type will be used to retrieve the invoice number from Reference File category 440.
COMPANY/WAREHOUSE
Required. Enter a valid selling company/warehouse combination to be used as selection criteria for billing consolidation. This value must be a valid company/warehouse on Reference File category 002. If a valid company/warehouse is entered, the only orders that will be eligible for consolidation are those generated from this company/warehouse.
BILL-TO CUSTOMER NUMBER
Required. Enter a valid customer in this field to be used as selection criteria for billing consolidation. This field specifies the customer to be invoiced. If a bill-to customer is entered in this field, all orders for that bill-to customer will be eligible for consolidated invoicing. The customer must be defined as a bill-to customer on the Customer Master File.
SHIP-TO CUSTOMER NUMBER
Optional. Enter a valid customer in this field to be used as selection criteria for billing consolidation. This field specifies the customer who received the goods. If a ship-to customer is entered in this field, all orders for that ship-to customer will be eligible for consolidated invoicing. The customer must be defined on the Customer Master File. If you leave this field blank, it will default to the bill-to customer.
SHIP-TO COUNTRY
Optional. Displayed only if ESL/SSD processing is used. This field is used to specify a country code as selection criteria for billing consolidation. If entered, the country code must exist on Reference File category 007. If this field is left blank, it will default from the Customer Address File for the specified Bill-to customer if a Ship-to customer is not entered. Otherwise, it defaults from the Ship-to customer address record. If a valid country code is entered, the only order that will be listed as eligible for consolidation are those which were sent to this country.
CURRENCY CODE
Optional (if operating in a multi-currency environment). This field is used to specify a currency code as selection criteria for billing consolidation. If entered, the currency code must exist on the Currency Master File (CF240M). If this field is left blank, it will default from the Customer Master File for the specified bill-to customer. If a valid currency code is entered, the only orders that will be listed as eligible for consolidation are those which were entered in this currency.
ACCOUNTS RECEIVABLE CODE
Optional. This field is used to specify a specific A/R code as selection criteria for billing consolidation. The A/R code determines the accounts receivable account to be used for the invoice. If a valid A/R code is entered, the only orders that will be listed as eligible for billing consolidation are those that have this A/R code. If this field is left blank, the bill-to customer's default Accounts Receivable account is retrieved from the Customer Master File.
BOOK CODE
Optional (if book codes are used). This field is used to specify a book code as selection criteria for billing consolidation. A book code is used in the creation of the journal entry number. This field is only displayed if the Book Code flag on Reference File category 133 is set to Y (yes). If entered, the book codes must exist on Reference File category 136. If a valid book code is entered, the only orders that will be listed as eligible for billing consolidation are those that were shipped with this book code. If this field is left blank, it defaults from Reference File category 135. If a default has not been established on Reference File category 135, this field will be AR-Accounts Receivable.
VAT INCLUDED FLAG
Optional. This field is used to specify the value of the VAT Included flag as selection criteria for billing consolidation. Valid values are Y (yes, VAT is already included in the price entered for each line) or N (no, VAT is not included in the price entered for each line). If entered, the only orders that will be listed as eligible for consolidation are those that have the same value. This field must be 'N' for export customer. If this field is left blank, the bill-to customer's default value is retrieved from the Customer Master File.
HOME/EXPORT FLAG
Optional. This field is used to specify the value for the home/export flag as selection criteria for billing consolidation. If entered, the home/export value must be defined on the Reference File category 406. If a valid value is entered for the home/export flag, the only orders that will be listed as eligible for consolidation are those that have the same value. If this field is left blank, the bill-to customer's default value is retrieved from the Customer Master File.
SHIP REASON CODE
Optional. Used to specify the ship reason code as selection criteria for billing consolidation. If entered, this code must be valid on Reference File category M11. If a valid value is entered for the ship reason code, the only orders that will be listed as eligible for consolidation are those that have the same value. If this field is left blank, it will default from Reference File category 413 if in Order Processing or D05 if in Transfer Control.
DOCUMENT TYPE
Optional. Used to specify the document type as selection criteria for billing consolidation. If entered, this code must be valid on Reference File category 329 based on the document group. The document type must be an invoice document type (group 1). It will be defaulted from Reference File category 328 if left blank. The document type will be used in retrieving a number from Reference File category 440. If the VAT declaration point is '2' and the company/location exists on Reference File category M12 with the Payment VAT Review flag set to 'Y', the document type must have a valid sector on Reference File category 329 and on Reference File category M19. The sector type must be '1'.
COMMAND KEYS
F2 - Display a window where a fast path option or mnemonic can be entered. Fast path allows the next menu selection to be made directly from this screen. When the window is displayed, pressing F3 will remove it.
F3 - Exit program without processing the entered data.
F4 - Display a list of values for the field where the cursor is positioned. If you select one of the items from the list, it will be returned to the application screen.
F15 - Clear the most recently entered field values so they can be reentered.
|